Section 1. The organization shall be known as the Central Pennsylvania Section of the American Industrial Hygiene Association. The approved acronym referring to this organization shall be CPS-AIHA.
ARTICLE II – PURPOSE
Section 1. The purpose of the Local Section shall be to promote the purposes of the American Industrial Hygiene Association (AIHA), as set forth in its Articles of Incorporation, within the geographic boundaries of the following counties of the State of Pennsylvania: Adams, Berks, Cumberland, Dauphin, Franklin, Lancaster, Lebanon, Northumberland, Perry, Snyder, and York.
Section 2. The objectives of the local Section include but are not limited to:
1. Promoting the study, evaluation, and control of environmental stresses arising in or from the workplace or its products.
2. Increasing the knowledge of industrial and environmental health through interchange and dissemination of information and to bring together persons interested in industrial and environmental health.
3. Promoting the profession through cooperation with individuals and agencies throughout industrial, educational, governmental, and other professional groups.
ARTICLE III – MEMBERSHIP
Section 1. Any member of AIHA, residing within the geographic boundaries of the Local Section, may become a Member of the Local Section upon payment of local dues. Subject to the approval of the Local Section Executive Committee, any member of AIHA living outside the geographic boundaries of the Local Section may become a Member of the Local Section by giving written notice to the Local Section and Executive Director of AIHA. A member of AIHA may be a member of more than one Local Section.
Section 2. On payment of local dues, and the approval by two-thirds vote of the Local Section Executive Committee, any person having a professional interest in industrial hygiene may become an Associate Member of the local Section, entitled to the privileges of Local Section membership. Associate Members may subscribe to the AIHA Journal at a reduced price through the Treasurer of the Local Section for up to two years.
Section 3. Application for membership or Associate Membership in the Central Pennsylvania Section shall be in writing, including the name of one sponsor who is a member or associate member of the Central Pennsylvania Section, American Industrial Hygiene Association.
Section 4. A student membership in the Central Pennsylvania Section of the American Industrial Hygiene Association is subject to approval by a majority of the Executive Committee. Students interested in or pursuing studies in industrial hygiene, environmental health, and related subjects must submit application for membership although no dues are required. Student members have no voting rights nor are they eligible for either Officer or Director offices in the CPS-AIHA.
Section 5. Additional classes of membership in the Local Section may be created with approval of the Board of Directors of AIHA. Emeritus membership in the Local Section may be extended to a member who has retired from the practice of the industrial hygiene profession, with approval of the Local Section Executive Committee. An Emeritus Member retains all privileges of a member of the Local Section but will not be assessed local dues.
Section 6. Prospective members/Associates members will be permitted to attend their first Local Section Meeting for free if, at the conclusion of the meeting, they complete a membership application, are accepted as a member/Associate member, and pay the annual dues fee(in accordance with Article IX).
ARTICLE IV – MEMBERSHIP MEETINGS
Section 1. Meetings of the Local Section shall be held at the time and place designated by the Executive Committee.
Section 2. An Annual Meeting, at which the installation of newly elected officers and directors will take place, shall be held in April at a time and place approved by the Local Section Executive Committee.
Section 3. Special Meetings shall be called at the discretion of the President, with the approval of the Executive Committee, or in response to the written request of twenty percent (20%) of the members of the Local Section in good standing.
Section 4. Notice of the time and place of any meeting shall be delivered to members of the Local Section by mail not less than ten (10) days before the date of the meeting.
Section 5. The presence of twenty percent (20%) of the members of the Local Section in good standing shall be required to constitute a quorum for any Meeting.
ARTICLE V – OFFICERS
Section 1. The officers of the Local Section shall consist of the President, President-Elect, Secretary, and Treasurer. Only members in good standing of AIHA and the Local Section may be elected as officers. No person shall serve as officer in more than one Local Section at the same time. An officer need not reside or work in the geographic boundaries of the Local Section. Officers shall be elected by the members of the Local Section in April of each year, and the Local Section shall give notice of the names and addresses of the newly elected officers to the Executive Director within thirty (30) days of such election. The Secretary and Treasurer shall serve staggered two-year terms unless a successor is elected and installed at a special election. The President-Elect automatically shall succeed the President in office upon completion of the President’s term of office.
Section 2. A vacancy in office because of the death, resignation, or removal of an officer may be filled by the Executive Committee for the unexpired term. If the vacancy occurs in the office of President-Elect, the member appointed to fill the vacancy shall not automatically succeed the President and the President for the following year shall be elected at the next annual meeting of the Local Section.
Section 3. An officer may resign by oral tender of resignation at any meeting of the Executive Committee, or by giving written notice thereof to the Executive Committee. Such resignation shall take effect at the time specified and acceptance of such resignation shall not be necessary to make it effective.
Section 4. An officer may be removed, with or without cause, at a meeting expressly called for that purpose, by a majority vote of the Executive Committee.
Section 5. The President shall preside at all meetings of the Local Section membership and of the Executive Committee and shall perform such other duties as may be directed by the Executive Committee. The President shall appoint a Program Committee, Nominating Committee, and such other committees as the Executive Committee may deem necessary for the orderly function of the Local Section. The President shall appoint members of the committees. All committee appointments shall be for a one-year term. The President shall be an ex-officio member of all committees.
Section 6. The President-Elect automatically shall succeed the President in office upon completion of the President’s term of office. The President-Elect shall perform any duties delegated by the Executive Committee or assigned by the President.
Section 7. The Treasurer shall receive, disburse, and be custodian of all funds of the Local Section. All disbursements shall be made upon authorization of the President. The Treasurer shall enter a subscription to the Journal for each Associate member who has paid the additional cost of the subscription. The Treasurer shall prepare a preliminary annual financial report and submit the accounts of the Local Section for audit at the last meeting of the Executive Committee prior to the annual meeting of the Local Section. The Treasurer shall present a final annual financial report to the Executive Committee at the annual meeting of the Local Section. After the annual meeting of the Local Section, the Treasurer shall transmit to his successor in office, all funds and property of the Local Section.
Section 8. The Secretary shall give notice of all meetings of the Local Section and the Executive Committee; maintain accurate lists of the members and their membership status; keep a record of the transaction of business that may come before such meetings; and be custodian of the records of the Local Section.
Section 9. There shall be four directors of the CPS-AIHA. Directors shall chair standing committees for membership, publicity, professional development, and others as assigned by the President. Any Member or Associate Member in good standing may be elected as a Director of the Section. Two Directors shall be elected annually. Newly elected Directors shall be installed at the same time as the officers.
ARTICLE VI – COMMITTEES
Section 1. The Executive Committee shall consist of the officers of the Local Section and immediate Past President. The Executive Committee shall be responsible for governance and management of the Local Section and approval of new members. The President shall serve as Chairman of the Executive Committee. The presence of a majority of the Executive Committee is necessary to constitute a quorum for a meeting. The act of a majority present at a meeting at which a quorum exists is the act of the Executive Committee. Each member of the Executive Committee shall be entitled to one vote. Meetings of the Executive Committee may be called at the discretion of the President on not less than five (5) days notice.
Section 2. The Program Committee shall be chaired by the President-Elect. The members of the committee shall be appointed by the President. The Program Committee shall present a tentative schedule of programs for the year to the Executive Committee for its approval. On approval of the Executive Committee, the Program committee will implement arrangements for the programs and provide the Secretary with information to be circulated to the members of the Local Section.
Section 3. The Nominating Committee shall consist of two (2) members appointed by the President at least thirty (30) days prior to the March Meeting of the Local Section and the Immediate Past President who shall serve as its Chairman. The Nominating Committee shall nominate persons for officers of the Local Section and it shall deliver its nominations for each office in writing to the Secretary for circulation with the Notice of the Annual Meeting. In addition to nominations made by the Nominating Committee, nominations may be received from the members not less than thirty (30) days prior to the Annual Meeting.
Section 4. The President shall appoint such other committees as are deemed desirable for the effective action of the Section. Two such committees shall be a Membership Committee and a Publicity Committee.
Section 5. Membership on committees appointed by the President shall terminate with the close of the Annual Meeting of the Section.
Section 6. The President is automatically ex-officio member of all committees.
ARTICLE VII – LOCAL SECTIONS COUNCIL REPRESENTATIVES
Section 1. The President and President-Elect shall serve as representatives of the Local Section on the Local Sections Council of AIHA provided that neither is an officer or director of AIHA, in which event, the Executive Committee shall appoint another member as such representative.
Section 2. The representatives of the Local Section shall report at the Annual Meeting of the Local Sections Council on the activities of the Local Section and report back to the Local Section on the actions of the Local Sections Council. In the event that the President or President-Elect is unable to attend the Annual Meeting, a replacement(s) may be designated by the President from the Local Section Executive Committee.
ARTICLE VIII – PUBLIC STATEMENTS
Section 1. The Local Section shall not issue or publish any public statement, which utilizes any form of name of the AIHA on a policy or technical issue, other than issues, which primarily affect the Local Section, without prior consent of the Board of Directors of AIHA.
Section 2. No public statement on any matter, which purports to represent the opinion of the Local Section, shall be issued or published, unless that statement has been authorized by the Executive Committee as expressing the opinion of a majority of the members of the Local Section.
ARTICLE IX – DUES
Section 1. Annual dues for Local Section membership become payable on the first day of January of each year.
Section 2. Members accepted for membership between January and June shall pay dues for a full year. Members accepted for membership between July and December shall pay dues for one-half of the year.
Section 3. Any member whose dues are unpaid on March 1st is not in good standing, and shall have no vote or other privileges of membership in the Local Section. If the dues of any member are not paid within one year of the date due, the membership of the Member in the Local Section shall be terminated subject to reinstatement as provided in Section 4.
Section 4. Any member terminated for nonpayment of dues may be reinstated at any time before the next Annual Meeting of the Local Section of the year following termination, by payment of dues in arrears together with the dues for the current year.
Section 5. Associate members shall be entitled to subscribe to the AIHA Journal at a reduced price set by AIHA. The cost of the subscription will be paid to the Treasurer of the Section who will forward this amount to AIHA.
Section 6. There will be no dues required of student members.
ARTICLE X – ELECTION OF OFFICERS & DIRECTORS
Section 1. Nomination for the Officer and Director positions shall be made by a nominating committee of three Section members appointed by the President at the Last regular meeting proceeding February. The nominating committee shall be chaired by the Past President.
Section 2. The nominating committee shall endeavor to provide the Secretary of the Section with at least two nominations for each elective office and at least three nominations for the two Directorships.
Section 3. The Secretary shall provide notice of the election, including the names of the nominees provided by the nominating committee, at least two (2) weeks in advance of the nominating meeting (to be held during the regularly scheduled meeting in March).
Section 4. Nominations from the floor shall be permitted at the time of the nominating meeting. Nominations shall be closed by motion, prior to the adjournment of the nominating meeting.
Section 5. Only members and Associate members in good standing may vote. The election shall be conducted by mail ballot, as soon as possible after the nominating meeting. The nominating committee shall prepare a ballot listing all candidates nominated for each office to be elected. The ballot shall be forwarded to the Secretary, who shall mail a copy to each section member and associate member eligible to vote. The ballot shall specify a date for return. A plain ballot envelope shall be included with each ballot. The ballots, enclosed in the sealed ballot envelope, shall be returned to the Secretary inside a sealed envelop on which the voter shall have signed and printed his/her name and return address. Upon receipt of each ballot, the Secretary shall assure that the voter is an eligible voter, and has submitted only one ballot for that election. The Secretary shall then forward the unopened ballot envelopes to the election tellers, who shall open the envelopes and count the votes. This shall be done at the regularly scheduled meeting in April. The counted ballots shall be forwarded to the Secretary at the conclusion of the election.
Should there be only one candidate for an office, the President shall direct the Secretary to cast ballot showing the unanimous election to the candidate.
Section 6. If on the mail ballot no candidate received a majority of the votes, a second ballot shall be struck during the April meeting, containing only the names of two candidates who receive the highest number of votes on the first ballot. If, after the second ballot, a tie exists, the President, who shall abstain from voting, will cast the deciding ballot.
Section 7. The Executive Committee, at any time, may conduct by mail ballot, a referendum of the membership of the Local Section in connection with an issue it may consider or action to be taken. Except as provided in Article XI, a plurality of the mail ballots cast in an election of any officer or in a referendum on any issue to be considered or action to be taken shall be effective to constitute the election of a person as an officer of the Local Section and as a decision or act of the Local Section with respect to any issue to be considered or any action to be taken. In the event of a tie vote in any such mail ballot, the tie shall be resolved by vote of the Executive Committee.
ARTICLE XI – AMENDMENTS
Section 1. Amendments to these Bylaws may be presented by any member or Associate member in good standing at any regular meeting of the Section or at any special meeting called for that specific purpose. Amendments shall be submitted to the Secretary in writing and shall be offered to the membership present on motion for consideration and distribution to the membership. A two-thirds affirmative vote shall be necessary to pass the motion. Amendments accepted for future consideration and distribution shall be printed and sent to all members with a ballot. A two-thirds affirmative vote of these ballots returned within 30 days shall be necessary for adoption of any amendment.
Section 2. Such amended or new Bylaws shall become effective upon approval by the Board of Directors of AIHA.
Central PA Local Section