• Notification letters were mailed in December 2007 and contained a link to electronically accept the speaking engagement. If you do not have the URL, please contact Miriam Heston at mheston@aiha.org.
• All presenters are required to check in at the Speaker Ready Room 30-60 minutes prior to their session.
• Poster presenters must stop by the Speaker Ready Room to obtain a set up pass before entering the Expo. 
  
  
If you are unable to present your paper or poster, contact Miriam Heston, Conference Programs Coordinator at mheston@aiha.org or telephone (703) 846-0753.

General Information

Registration and Hotel Reservations

Presenters may register and reserve hotel accommodations online or complete the Advance Registration and Hotel Reservation Form. The deadline is April 28. If registered by April 21, badges will be mailed in advance.

AIHA and ACGIH member oral and poster presenters, session arrangers, moderators, and monitors are required to pay the applicable conference registration fee or the one-day fee. Invited, nonmember roundtable presenters only may attend the conference at no charge.  

Speaker Ready Room, Minneapolis Convention Center, Room 205 D

All presenters must check in at the Speaker Ready Room to insure that presentations are compatible with the projection equipment provided in the meeting room. Check in at least 30-60 minutes prior to the session (not your individual presentation).

Preliminary Hours

• Saturday, May 31 – Sunday, June 1 . . . . . . . . . . . . . . . . . . . . . . 7:30 a.m. – 5:30 p.m.
• Monday, June 2 – Thursday, June 5 . . . . . . . . . . . . . . . . . . . . . . 7:00 a.m. – 5:30 p.m.
• Wednesday, June 4 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7:00 a.m. – 6:30 p.m.

Hardware/Software

AIHce recommends PowerPoint (ppt) for all presenters. Adobe Acrobat (pdf) and HTML (html) files may also be used. AIHce-supplied computers in the meeting rooms are Windows-based PCs with Microsoft PowerPoint (Office XP); the latest versions of Adobe Acrobat Reader, Windows Media Player, and Quick Time for Windows. Other presentation programs will not be available. PowerPoint 4.x, 98/2001, and 10 created on a Macintosh computer will open successfully on a PC. See Helpful Hints for Preparing Oral Presentations.

The Ready Room will also be equipped with editing stations and professional audiovisual consultants will be available to assist with technical questions. Presenters may use personal laptops to review slides; however, laptops may not be used in session rooms.

Session Recordings

All sessions will be recorded for sale, unless otherwise noted in the Final Program. If you do not grant permission to record your presentation, it will be edited. Presenters may obtain a copy of their session at a reduced rate; discount coupons will be available in the Ready Room.

Electronic Proceedings

We encourage all speakers to extend the impact of their presentation by allowing AIHA to post presentations on the AIHce website, post-conference. This website is complimentary to users.
Presenters who have agreed to provide presentations should meet with an audiovisual technician in the Speaker Ready Room to have slides copied to a master CD.

Questions?

For audiovisual information, contact

Terry Arnold, Account Executive
AVW-TELAV
Tel:  (301) 918-8050
Fax: (301) 459-9890
E-mail: terry.arnold@avwtelav.com

 

For program information, contact

Miriam Heston, AIHce Program Coordinator
Tel:  (703) 846-0753
Fax: (703) 207-3561
E-mail: mheston@aiha.org