We recommend you set up a group meeting prior to the session to review program format.

Mandatory check-in Speaker Ready Room! Insist that speakers check-in and use the Speaker Ready Room to review presentations. Stations are available for editing; technical assistance is on hand; and AIHA staff are present to answer questions. Messages, program changes and other information are posted here. Pick up your Moderator Ribbons here, also.

At the start of the session:

1) From the lectern, introduce yourself, the session arranger and monitors and identify the session and title.

2) Please make the following announcements:

• Evaluation forms will be distributed by the monitors and may be returned to them, placed in the collection bin or returned in the Speaker Ready Room. Evaluations provide valuable information on the suitability of topics and are used by committees and future session arrangers.
• AIHA is again offering a new format for session recordings. We have a dual-feed from the projector and all sessions for which we have received enough permissions will have synchronized audio and video. Speakers should go to the Speaker Ready Room IF they did not complete their affirmations online.
• If the room is crowded, ask everyone to sit toward the center and in the front so others may easily find a seat. Standing in the aisles or back of the room is forbidden by the fire marshall.
• Turn off all cell phones and pagers.
• Conduct personal conversations outside.
• Children are not permitted.
• Note emergency exits.
• Remind the audience to visit the expo especially during non-compete times; the hours are listed in the Final Program Pages-at-a-Glance.
• Personal audio or video taping is not permitted. All sessions, unless otherwise indicated, are taped by AIHce and available for purchase.

3) Briefly introduce each speaker. Materials to make these introductions will be provided by AIHA staff prior to conference.

4) Advise the audience of any speaker changes.

5) Maintain presenting order.

a) If a podium session presenter is absent, the time slot may be filled with a break, Q&A segment or update on committee activities.
b) If a roundtable speaker is absent, individual speaker times may be adjusted but the speaker order must be maintained.

Sessions must run on schedule! During your pre-session meeting, devise a way to notify speakers when their time is almost up. When time has run out, politely thank the speaker and firmly move on to the next speaker.

Audiovisual and computer equipment is provided in all technical sessions. Personal laptops for presentations are not permitted.

Presenters must use the lavalier microphone provided to ensure high quality audio recording. Speakers wearing microphones must avoid shuffling papers or holding conversations, as these noises will be picked up by the microphone.

In addition to distributing/collecting evaluations, monitors can also be runners in emergencies, assist in maintaining quiet, and check badges.

All session personnel, speakers and attendees should conduct themselves in a professional manner. In the unlikely case where there is an outburst, argument, disruption, or emergency send a monitor to the Speaker Ready Room and request AIHA staff come to the session.

Expect questions to be asked and answered with professional decorum and within the accepted norms of professional behavior. AIHce encourages scientific debate, open communication and healthy discussion and respect for diversity of opinion. Please ensure that any session(s) you moderate are conducted accordingly.