Mandatory check-in Speaker Ready Room! Stations are available for editing; technical assistance is on hand; and AIHA staff are present to answer questions. Messages, program changes and other information are posted here. Moderators need to receive microphone training in the Speaker Ready Room before moderating a session. Pick up your Monitor Ribbons here, also.

Plan to meet with the session moderator and the other monitor before the session. The Speaker Ready Room is a good meeting place. Decide, with the other monitor, how to divide the responsibilities for the session.

Responsibilities include:

•  checking badges,
• handing out and collecting evaluation forms,
• assisting the moderator in maintaining quiet, and
• getting technical assistance if needed
• collecting session passes

All session attendees must wear a badge, including speakers from other sessions. Booth personnel (burgundy) and expo only (yellow) badges are not granted access to technical sessions. Children are not permitted in sessions.

Passes will be provided for session personnel who are only monitoring or moderating a single session.

Arrive early for your session. Make sure you know the location and operation of the lighting controls, and the emergency exits. Position yourself so you can check badges as attendees enter the room.

Distribute evaluation forms as people enter the room. Encourage attendees to complete the forms and return them to you, or place them in the Evaluation Bin located near the main door. Forms may also be returned to the Speaker Ready Room. For morning sessions, leave blank forms in the room. Collect and return all forms to the Speaker Ready Room following afternoon sessions.

All sessions are audiotaped unless otherwise noted in the final program. No personal taping is allowed. The room must be kept quiet to ensure the quality of the tape. Personal conversations have to be conducted outside. Cell phones and pagers must be turned off.

AIHA is again offering a new format for session recordings. We have a dual-feed from the projector and all sessions for which we have received enough permissions will have synchronized audio and video. Speakers should go to the Speaker Ready Room IF they did not complete their affirmations online.

Computer and audiovisual equipment is provided for all technical sessions. An audiovisual technician will be in the vicinity of your room to troubleshoot any problems. Note this person’s location before the session starts.

Presenters are prohibited from using personal computer equipment.

Help attendees move to the front of the room and sit in the middle of the row. The Fire Marshall prohibits standing in the back of the room or the aisles.

Food is not to be consumed inside the room. Beverages are permitted. Ask attendees to dispose of their trash before leaving the room.