After reading these guidelines carefully, print and save, then proceed to the end to begin the submission process.

Submissions must be received electronically by October 5, 2009, 5:00 p.m. Central Time.

Technical support is a click away, and can also be found by calling OASIS Technical Support at (217) 398-1792 or support@abstractsonline.com.

Submission Deadline

All submissions must be received electronically by October 5. Submissions received after the deadline will not be considered. No exceptions will be made.

Confirmation of Receipt

An email confirmation will be sent if requested. (Click on the appropriate information, as prompted on the site.) You can also view and print a confirmation of your submission information once completed. Note your control number.

Peer Review Process

All AIHce submissions are peer reviewed by the Program Committee. Specific selection and rating criteria are listed under submission requirements for each presentation type.

Notification

In mid-December an e-mail notification will be sent to each submitter regarding the disposition of the session. A link will be provided to display the appropriate status letter (which can be printed as often as necessary). Notification letters are addressed to the submitting/presenting author only. Note: Highly sensitive anti-spam software may block this letter since it is actually emailed by a third party. If you do not receive this email by January 15, 2010, contact AIHA staff immediately.

Confirm you have listed your correct and complete email address to ensure receiving this notification in a timely manner. Clicking on the Profile Button will allow editing if needed.

Changes, Cancellations, Withdrawals

The Program Committee regards a submitted presentation as a commitment to present. If extenuating circumstances prevent the author from making the presentation, it is that author's obligation to find an alternate presenter and notify the AIHce Office and the session chair (if applicable). Withdrawals must be in writing to the AIHce office as soon as possible.

Under no circumstances can a presentation that has been submitted be changed once the deadline for receipt has passed. Cancellations, particularly after the presentation has been accepted and publicized, are viewed by the Program Committee as highly unprofessional.

Submission Categories and Formats

When submitting an abstract/subject for an EHS Crossover Program do not submit an identical presentation for a Podium/Poster session or a Roundtable presentation.

Speaker Registration / Funding

No funding is available for Crossover presenters. All technical session speakers must register for the conference at the full conference fees. Speakers attending the conference for the day of presentation must register at the prevailing one-day rate.

Audio/Visual Support (Please read carefully!)

All slide presentations must be computer generated. Most software packages are acceptable. No presenter is permitted to use his or her personal laptop to make a presentation. If you have a question, please contact AIHce staff before submitting. Specific guidelines and instructions will be attached to your acceptance letter and will be at the AIHce website.

Certification Points

A presenter in an AIHce session (podium, EHS crossover program, roundtable or poster) whose presentation is at least 20 minutes will receive 1 CM point in ABIH Category 7/Other. (AIHce sessions undergo a peer review selection process.)

 

Submission Requirements

Background on EHS Crossover Programs

The AIHce Permanent Conference Committee developed EHS Crossover Programs in response to requests from attendees for providing practical information on safety and environmental subjects.

General Format Requirements

• Crossover programs cannot be used as Podium or Poster presentations.
• Crossover program abstracts should not contain tables, figures, structural formulas, or bibliographic references.
• Programs are 60 minutes and presented by one or two persons (maximum).

Program Committee Rating Criteria

• Content and title of program must be clearly defined, specific, and targeted to safety and environmental situations in the workplace and community (not industrial hygiene or mold).
•  The crossover program should be based on hands-on experience (research presentations are not appropriate), and geared to having attendees walk away with practical knowledge based on accomplishment of the three presentation objectives submitted.
• Crossover programs that suggest excessive commercialism, either through writing style or trade names, are not acceptable.

Web Submission Form: Content Requirements

1. Title of EHS Crossover Program.

2. Program theme. Click on either "safety" or "environmental."

3. Topic Preference. Identify a subject area from the list on the web to which the program is best suited (See list provided below).

Suggested Topics for EHS Crossover Programs
Top 10 Environmental Topics*	Top 10 Safety Topics*
Ambient Monitoring Environmental Management Systems Environmental Permitting and Siting Environmental Regulatory Compliance Environmental Risk Assessment Environmental Risk Management Hazardous Material Shipping and Transport OSHA Regs/HazWoper 1910.120 Pollution Control and Prevention Wastewater Treatment	Accident Prevention Construction Safety Contractor Safety Electrical Safety Fire Protection Lockout/Tagout Personal Fall Protection Process Safety Management Safety Inspections Safety Measurement

*AIHce attendee survey

4. Program description. Concise description (80 words or less) of the overall presentation. No changes to proposals will be permitted following acceptance and publication in the program.

5. Three presentation objectives. What attendees will gain by attending your session. (This wording is not included in the count for the 80-word abstract and is a separate item.)

6. Click on appropriate responses to various administrative questions.

Submitting Your Presentation Electronically

1. Before using the AIHce submission system, we recommend preparing the body of your presentation electronically (no authors, title, etc.) in advance, in a word processing file.

a. Use Times New Roman font for text and Symbol font for symbols. Do not use third-party fonts!

b. Do not include the abstract title or author names in the file. The title and author information will be asked for separately through the submission system. If you do include the title and/or authors, it will be counted in the word limit and your abstract will not be transmitted correctly.

c. Do not indent paragraphs or include blank lines in between paragraphs.

d. Proofread carefully for factual, spelling, and type-size errors. No changes or edits will be permitted once the October 6 deadline has passed.

e. Maximum word limit for the body of crossovers is 80 words.

f. Save the file.

2. Submission Site

a. We recommend Microsoft Internet Explorer 6.0. If you are using a different browser, please check the list posted on the AIHce web site to see if it is supported.

b. View any updated instructions, download newer browsers, or start the submission process. Follow the instructions provided on each screen.

c. Be sure to record your login and password. You will need them later to submit another presentation, edit or to check the status of your presentation.

d. If you encounter a problem, click at the link at the bottom of the page for the abstract help center at support@abstractsonline.com or 217- 398-1792; 9:00 a.m.-5:00 p.m. Central Time.

Remember! All abstracts must be received electronically by October 5, 2009, 5:00 p.m. Central Time!

Planning your presentation, contact AIHce Conference Program Coordinator, eduassistant@aiha.org.

 

 

Copyright and Trademark Notice. All materials published or otherwise accessible through AIHA’s CTT abstract page are protected by copyright and are owned or controlled by AIHA and/or its Members. Other owners of copyright on this site will be individually credited as the holder of the material’s copyright. All visitors shall abide by all additional copyright notices, information, and restrictions contained in any content accessed through this website.

Personal Use. Notwithstanding the above, website users may download or copy the content or other downloadable items displayed on the website for personal use only, provided website users maintain all copyright and other notices contained in such content.

Government Law and Jurisdiction. By accessing this website, you, the website user, and AIHA agree that all matters relating to access to, or use of, the laws of the Commonwealth of Virginia shall govern this website. You, the website user, and AIHA, hereby submit to the exclusive personal jurisdiction and venue of the courts of the Commonwealth of Virginia with respect to such matters.