(Podium or Poster)

After reading these guidelines carefully, print and save a copy then proceed to the end to begin the submission process.

Submissions must be received electronically by October 5, 2009, 5:00 p.m. U.S.A. Central Time.

Technical support is a click away, and can also be found by calling OASIS Technical Support at 217-398-1792 or email support@abstractsonline.com.

New! Submit Abstracts by Content Type

Abstracts can be submitted as either: 1) “scientific research” or 2) “case study/professional practice.” Submit an abstract under “scientific research” only if it falls under this definition:

Scientific Research Abstract: This content type focuses on the generation of new knowledge and understanding of basic mechanisms of a physical, chemical, or biological agent. Abstracts and presentations based on this type of research must have a research objective, detailed methods, results, and data-driven conclusions. Scientific research may be conducted in the laboratory, on a sample of study subjects, or in a sample of facilities or situations. Scientific research may also include data review and analysis. (See section on Program Committee Rating Criteria.)

Submission Deadline

All submissions must be received electronically by October 5. Submissions received after the deadline will not be considered. No exceptions will be made.

Confirmation of Receipt

An email confirmation is available on request upon completion of your electronic submission. Follow the prompt. You can also view and print a confirmation of your submission through the online system once you’re finished. Note your control number.

Peer Review Process

All AIHce submissions are peer reviewed by the Program Committee consisting of the Permanent Conference Committee and representatives of the technical committees. Specific selection and rating criteria are listed under submission requirements for each presentation type.

Changes, Cancellations, Withdrawals

The Program Committee regards a submitted presentation as a commitment to present. If extenuating circumstances prevent the author from making the presentation, it is that author's obligation to find an alternate presenter and notify the AIHce office and the session chair (if applicable). Withdrawals must be made in writing to the AIHce office as soon as possible.

Under no circumstances can a submitted presentation be changed once the deadline for submission has passed. Cancellations, particularly after the presentation has been accepted and publicized, are viewed by the Program Committee as highly unprofessional.

Submission Formats

Submit your abstract/subject for a single format (podium or poster). Do not submit an identical abstract under the EHS Crossover Program or Roundtable format.

Speaker Registration / Funding

No funding is available for Podium or Poster presenters. All technical session speakers must register for the conference at the full conference fees. Speakers attending the conference for the day of presentation must register at the prevailing one-day rate.

Audio/Visual Support (Please read carefully!)

All slide presentations must be computer generated. Most software packages are acceptable. No speaker may use his or her personal laptop to give a presentation. If you have a question, please contact AIHce staff before submitting. Specific guidelines and instructions will be attached to your acceptance letter and are on the AIHce website.

Notifications

In mid-December an e-mail notification will be sent to each submitter regarding the disposition of the session. A link will be provided to display the appropriate status letter (which can be printed as often as necessary). Notification letters are addressed to the submitting/presenting author only. Note: Highly sensitive anti-spam software may block this letter since it is actually emailed by a third party. If you do not receive this email by January 15, 2009, contact AIHA staff immediately.

Confirm you have listed your correct and complete email address to ensure receiving this notification in a timely manner. Clicking on the Profile Button will allow editing if needed.

Certification Points

A presenter in an AIHce session (podium, EHS crossover program, roundtable or poster) whose presentation is at least 20 minutes will receive 1 CM point in ABIH Category 7/Other. (AIHce sessions undergo a peer review selection process.) Any presentation contributor whose name is included in the conference program will receive 0.5 points.

 

Submission Requirements Podium/Poster Abstracts

General Format Requirements

• Your abstract is limited to 300 words.
• Abstracts suggesting commercialism in any form will be rejected.
• Do not include tables, figures, bibliographic lists, or subscripts in your abstract.
• The substance of the abstract should not have been presented or published before.
• The abstract should stand on its own and not refer to another work.
• Typographical errors are unacceptable. Abstracts are published as submitted, after light editing for grammatical errors.

New! Program Committee Rating Criteria for Scientific Research Abstracts:

• Objective: A clear purpose and reasons for work are stated. Do not include data or discussion of the work being reported in this section.
• Methods: Detailed experimental procedures and/or investigation and testing methods are described. Statistical methods may also be stated in this section.
• Results: Research findings are presented and appropriately quantified and substantiated. Numerical results must be presented when available. Statements like: “The findings from this testing will be presented.” Are not acceptable. Figures and tables should not be included in this section.
• Conclusions: Clear, concise summary of importance or relevance of work as supported by data. This section may include one or more of the following:
  • Application to the practice of industrial hygiene and occupational/environmental health or safety.
  • Evaluation of the hypotheses tested in this investigation, and consideration of how the results contribute to the field and support/refute other studies.
  • Where appropriate, any limitations on the study and their impact on the conclusions.
  • Any recommendations to show how the information can be used directly by the occupational and environmental hygienists to solve problems.

Additional Review Criteria for All Abstracts:

• Audience appeal: Interest to AIHce attendees, providing new/original, usable information.
• No commercialism: Company names, trademarks, etc. should not be included in abstracts, and new programs or technology should not be advertised.
• Content type: Submitted under appropriate content type.
• Instructions followed: Per posted guidelines
• Spell Check. Grammar and spelling are accurate.

Web Submission Form: Content Requirements

1. Abstract title: Make the title brief and clearly indicate the nature of the abstract. (Scientific research or case study/professional practice).

2. Author information: Enter contact information for presenting author and other authors. The contact author must be the presenting author.

3. Topic preference: Identify three subject areas from the list provided to which the paper is best suited. Abstracts are reviewed by the topic area’s technical committee reviewer and slotted in sessions according to the topic preference selected by the author.

4. Keywords: Enter up to two keywords to describe your topic.

5. Presentation format: Select Podium Only, Podium/Poster, or Poster Only. Select carefully. No changes can be made once submission acceptances are made. (Reminder: Approved abstracts in the “Either Podium/Poster” option may be assigned by the Program Committee to either category according to space and other considerations.)

6. Click on appropriate responses to various administrative questions.

Topics for AIHce 2010

1. Aerosols 2. Agricultural Health & Safety 3. Biosafety & Environmental Microbiology 4. Biological Monitoring 5. Computer Applications 6. Community Environmental Health 7. Emergency Preparedness/Response 8. Engineering & Control Technology 9. Ergonomics 10. Exposure Assessment Strategies 11. Environmental 12. Field Detection, Sampling, and Analysis *Sampling and Lab Analysis *Gas and Vapor Detection *Air Sampling Instrument Performance 13. Health Care Industries 14. Indoor Environmental Quality 15. Industrial Hygiene General Practice 16. International Globalization 17. Laboratory Health & Safety 18. Lead

19. Management & Training Issues *Management *Communication & Training 20. Mold 21. Nanotechnology 22. Occupational Health *Occupational Epidemiology *Occupational Medicine *Toxicology 23. Personal Protective Clothing & Equipment 24. Physical Agents *Ionizing and Nonionizing Radiation *Noise 25. Respiratory Protection 26. Risk Assessment (Risk Management) 27. Safety *Safety *Confined Spaces *Construction 28. Stewardship/Sustainability/Green

 

Submitting Your Presentation Electronically

1. Before using the AIHce submission system, we recommend preparing the body of your presentation electronically (no authors, title, etc.) in advance, via a word processing file.

NEW! Make sure the body of your abstract contains distinct sections that address the criteria for a Scientific Research Abstract. Include the words: objective, methods, results, conclusions. Use these four words (counted towards your 300 word limit) within your abstract to denote these sections.

a. Use "Times New Roman" font for text and "Symbol" font for symbols. Do not use third-party fonts!

b. Do not include the abstract title or author names in the file. The title and author information will be requested separately through the submission system. If you do include the title and/or authors, they will be counted in the maximum 300-word limit and your abstract will not be transmitted correctly.

c. Do not indent paragraphs or include blank lines between paragraphs.

d. Proofread carefully for facts, spelling, and type-size errors. No changes or edits will be permitted once the October 6 deadline has passed.

e. Save the file.

2. Submission Site.

a. We recommend Microsoft Internet Explorer 6.0. The submission site provides a link to the Microsoft site to download this version, if necessary. If you are using a different browser, please check the list on the AIHce web site to see if your browser is compatible.

b. View any updated instructions, download the newer browser, or start the submission process. Follow the instructions provided on each screen.

c. Be sure to record your login and password. You will need them later to submit another presentation, or edit your submission(s) prior to the deadline.

d. If you encounter a problem, go to OASIS Technical Support for technical assistance at support@abstractsonline.com or (217)-398-1792; 9:00 a.m.-5:00 p.m. Central Time.

Remember! All abstracts must be received electronically by October 5, 2009, 5:00 p.m. Central Time!

Planning your presentation, contact AIHce Conference Program Coordinator, eduassistant@aiha.org.

 

 

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