VI.
Indiana Section By-Laws
BYLAWS OF THE INDIANA SECTION
AMERICAN INDUSTRIAL HYGIENE
ASSOCIATION
(including revisions,
April, 2007)
Article 1 Name
The name of this organization shall be the Indiana Section,
American Industrial Hygiene Association.
Article 2 Purpose
Section 1. The
Section is organized for the following purposes:
1.
To promote the study, evaluation, and control of environmental
stresses arising in or from the workplace or its products in relation to the
health or well-being of workers and the public;
2.
To increase general knowledge of industrial, occupational,
and environmental health through interchange and dissemination of information
and to bring together persons interested in the various phases on industrial ,
occupational, and environmental health; and,
3.
To promote the profession by encouraging interest within
and cooperation with governmental, industrial, educational, and other
profession bodies.
Article 3 Membership
Section 1. Members of the national American Industrial Hygiene Association
shall become Full Members of the Indiana Section upon payment of the
Section dues, if they reside within the State of Indiana. Subject to the approval of the Board of
Directors of the Indiana Section, any member of the national Association living
outside of the above territory may become a Member, upon payment of dues, in
this Section by giving written notice to the Secretary of the Section.
Section 2. On
payment of the required dues to the Treasurer, and with the approval of
two-thirds of the Board of Directors of the Indiana Section, any person having
a professional interest in industrial hygiene may become an Associate Member
of the Indiana Section, entitled to all the privileges of membership in the
Section. Application for Associate Membership
in the Section shall be made in writing to the Secretary.
Section 3. Student Member. Students who are enrolled, full-time, in a
university-level course of instruction and have an interest in industrial
hygiene may become Student Members of the Indiana Section. Application for Student Membership in the
Section shall be made in writing to the Secretary.
Section 4.
Any Member of the Indiana Section, American Industrial Hygiene
Association who is in good standing as of the date of adoption of these Bylaws
shall continue as a Member of the Indiana Section, American Industrial Hygiene
Association.
Section 5.
Any Member or Associate Member whose dues are unpaid on March 1
is not in good standing, and shall have no vote. When the dues of any Member or Associate Member are not paid
within one year after they are due, membership is automatically terminated.
Section 6.
Any Member or Associate Member dropped for non-payment of dues may be
reinstated at any time by payment of dues in arrears and also dues for the
current year.
Section 7.
Members and Associate Members of the Indiana Section may receive
lifetime membership upon their retirement, subject to the approval of the Board
of Directors. These Members shall be
designated as Emeritus Members, but will not be required to pay dues.
Article 4 Officers
Section 1.
The officers of the Indiana Section shall be a President, a
President-Elect, a Secretary, and a Treasurer.
Only those individuals who are members in good standing in both the
Indiana Section and the national American Industrial Hygiene Association may
hold an elected office in the Section.
The President-Elect, Secretary and Treasurer shall be elected at the
Annual Meeting and shall serve until their successors are elected and
installed. The President-Elect shall
automatically accede to the office of President, on election and installation
of his/her successor.
Section 2. If
the office of President becomes vacant, the President-Elect shall immediately
assume this position and shall serve the remaining term for which the officer
was elected. If the office of the
President-Elect becomes vacant, the President for the following year shall be
elected at the Annual Meeting. If any
other office becomes vacant, the Board of Directors shall appoint a member to
fill this vacancy until the next Annual Meeting.
Section 3.
The President shall preside at all meetings of the Section and of the
Board of Directors. The President-Elect
shall preside in the absence of the President.
The President and President-Elect shall perform such other duties as may
be directed by the Board. They shall
keep abreast of developments in the field of industrial hygiene and guide the
Section in the formulation of constructive activities. They shall provide a constructive and
energetic leadership in the activities of the Section.
Section 4.
The Treasurer shall be custodian of all monies of the Section, shall
receive all monies due the Section, and shall pay all authorized bills against
the Section. The Treasurer shall enter
a subscription to the Newsletter for each Member, regardless of membership
category. The disbursement of all
Section funds shall be made upon authorization of the Board of Directors. The Treasurer shall submit the accounts for
audit at the Annual Meeting and transmit to the successor in office all funds
and property of the Section. The
Treasurer shall submit an annual report to the Section in such form as may be
determined by the Board of Directors.
Section 5.
The Secretary shall:
1.
Keep an accurate record of all the transactions of all meeting
of the Section and of the Board of Directors;
2.
Carry on the correspondence of the Section;
3.
Keep an accurate list of the Members, national members,
Certified Industrial Hygienists (CIH), and interested parties, living in the
State of Indiana;
4.
Announce meetings of the Section to the Membership; and
5.
Serve as Chair of the Newsletter Committee.
Section 6.
The Treasurer and Secretary shall work together to fulfill the duties
established in Sections 4 and 5.
Section 7. An
officer or Board Member may resign by oral resignation at any meeting of the
Board of Directors, or by giving written notice thereof to the Board. Such resignation shall take effect at the
time specified. Acceptance of such
resignation shall not be necessary to make it effective.
Section 8. An
officer or member of the board may be removed, with cause, at a meeting
expressly called for that purpose, by a 2/3 vote of the Board of Directors.
Article 5 Administration
Section 1. The
Indiana Section shall be governed by the Board of Directors except as otherwise
herein expressly provided. The fiscal
year for the Indiana Section of the AIHA shall run Jan 1 Dec 30.
Section 2.
The Board of Directors shall consist of the following:
1.
President;
2.
President-Elect;
3.
Secretary;
4.
Treasurer;
5.
Four elected Directors;
6.
The immediate past President;
The President of the Section shall serve as Chair of the
Board of Directors. The President-Elect
shall serve as Vice-Chair of the Board of Directors. Five members of the Board of Directors shall constitute a quorum
for the transaction of business.
Section 3.
Before the Indiana Section publishes or otherwise issues publicly any
statement upon a policy matter which purports to represent the opinion of the
national American Industrial Hygiene Association, it must obtain the consent of
the Board of Directors of the national Association.
Section 4.
Before any officer or director of the Indiana Section publishes or
otherwise issues publicly any statement upon a policy matter which is within
the policy area of the Indiana Section, the officer or Board Member shall
determine, by a poll, that the statement
expresses the 2/3 majority opinion of the Board of Directors.
Section 5.
The President shall appoint from the membership a Program Committee, an
Audit Committee, a Nominating Committee, a Newsletter Committee, and other such
committees as are deemed necessary. The
President shall automatically become an ex-officio member of such committees.
Article 6 Election of Officers and Directors
Section 1. A
President-Elect shall be elected each year at the Annual Meeting to serve for
one year. A Secretary and Treasurer
shall be elected at the Annual Meeting to serve for two years.
Section 2.
The President-Elect shall automatically accede to the office of
President, on election and installation of his/her successor.
Section 3.
Following the conclusion of their term, the past President shall serve
as a Director for 1 year.
Section 4.
The elected Directors shall each serve for a term of two years. Directors shall be elected at the Annual
Meeting.
Section 5.
Nomination of Officers and Directors shall be made by a nominating
committee appointed by the President.
The names of the nominees shall be circulated to the Sections
membership at the time of the announcement of the Annual Meeting which shall be
at least 14 days prior to the meeting.
Nominations may also be made from the floor. Election shall be by majority vote of the membership. Votes may be cast in person at the Annual
Meeting or by proxy via email. Email
votes shall be sent to the Chair of the Nominating Committee..
Section 6.
The newly-elected Officers and Directors shall be installed during the
Annual Meeting.
Section 7.
The results of elections shall be reported promptly by the newly
installed Secretary to the Executive Director of the national American
Industrial Hygiene Association.
Article 7 Local
Section Councilors
Section 1.
The Section shall be represented by the President and President-Elect at
the annual meeting of the AIHA Local Sections Council. If either the President or President-Elect
cannot attend the meeting of the AIHA Local Sections Council, or if either is
an officer or member of the AIHA Board of Directors, the Local Section
Councilor(s) shall be appointed by the President.
Section 2.
The members who attend the Local Sections Council Meeting shall report
to the Section on the Annual Meeting of the AIHA Local Sections Council and
forward to its members the highlights of that meeting. This report shall be delivered at the first
Section Meeting following the national meeting.
Article 8 Meetings
Section 1.
Meetings of the Section shall be held at least four times per year. The date, time, and location of each Meeting
shall be approved by the Board of Directors.
Section 2. All members in good standing shall be
notified of all meetings at least 14 days in advance of the date set for the
Meeting.
Section 3.
The Annual Meeting, at which election of officers and directors will
take place, shall be held in April.
Section 4.
Special Meetings may be called by the President at any time with the
approval of the Board of Directors or by petition to the President signed by 15
Members of Associate Members in good standing, provided written notice is given
members at least 14 days in advance of said Meeting.
Section 5. A
quorum shall consist of 20% of the membership.
Section 6.
Board of Directors meetings shall be held at the discretion of the
President or by petition to the President signed by 4 members of the Board,
provided notice of at least 7 days is given to Board Members.
Article 9 Dues
Section 1. The
Board of Directors shall determine the annual dues.
Section 2.
Dues shall be payable on Jan 1 each year. The dues year shall be from Jan 1 through Dec 31.
Section 3.
Dues will not be assessed to Student Members who are registered
full-time in the study of Industrial Hygiene or a related discipline.
Section 4.
Emeritus Members shall not be assessed dues.
Article 10 Committees
Section 1.
The President shall appoint a Program Committee. One member of this committee shall be the
President-Elect, who shall act as Chair.
The Program Committee shall develop a program, advising the board of
Directors at a Board meeting prior to the start of the new program year. However, the Program Chair shall be free to
contact potential speakers before presentation to the Board.
Section 2.
The President shall appoint an Audit Committee. The committee shall be composed of three
members in good standing. One member of
this committee shall be a past officer of the Indiana Section, who shall act as
chair. The audit will be conducted at a
meeting of the committee with the Treasurer within thirty days after the end of
the fiscal year. The committee will
provide a written report of the audit results to the Board of Directors within
30 days of the audit meeting. The
records will be turned over to the newly installed treasurer upon completion of
the audit.
Section 3.
The President shall appoint a Nominating Committee. The Committee shall be composed of three
members in good standing. The Chair of
the Committee shall be a past officer of the Indiana Section. The Committee shall provide the names of
nominees to the Board of Directors prior to the announcement of the Annual
Meeting.
Section 4.
The President shall appoint a Newsletter Committee. The Committee shall be composed of at least
three members in good standing. The Chair
of the Committee shall be the Secretary of the Indiana Section. The Newsletter shall notify the Membership
of upcoming Meetings.
Section 5.
The President shall appoint such other committees as are deemed
desirable for the effective action of the Section.
Section 6.
The membership of all committees appointed by the President shall
terminate with the close of the Annual Meeting, except for the Audit Committee
which shall terminate at the completion of their duties. Where special needs of continuity are shown,
the President may direct the reappointment of the same members to a committee.
Article 11 Amendments
Section 1. Amendments
to these Bylaws may be proposed by any member in good standing at any regular
meeting of the Section or at any special meeting called for that purpose. Proposed amendments shall be presented in
writing and shall be offered to the membership present at the meeting on motion
for consideration and circulation to the membership. A simple majority shall be necessary to pass the motion. Amendments accepted for future consideration
and circulation shall be provided via the internet or in writing and circulated
with a ballot to all members in good standing.
A two-thirds affirmative vote of the ballots returned within 30 days
shall be necessary for adoption of any amendment.
Section 2.
Amendments to these Bylaws must be approved by the Board of Directors of
the national American Industrial Hygiene Association before they become
effective.
Section 3.
These amendments, adopted according to Article 11, Sections 1 and 2, are
approved as of April 17, 2007, and shall become immediately effective.
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Submitted by:
AIHA Indiana Local Section
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On: April 17, 2007
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By:
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John F.
Beltz. CIH
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President Indiana Local
Section, AIHA 2006-2007
Approved by:
American Industrial Hygiene Association
Executive Director Date
