Central New York American Industrial Hygiene Association Local Section
BYLAWS
Contents
ARTICLE I
Name
ARTICLE II
Purpose
ARTICLE III
Membership
ARTICLE IV
Membership Meetings
ARTICLE V
Officers
ARTICLE VI
Committees
ARTICLE VII Local
Sections Council Representatives
ARTICLE VIII
Public Statements
ARTICLE IX Dues
ARTICLE X Mail
Ballots
ARTICLE XI
Amendments
Article I—Name
The organization shall be known as the
Central New York Local Section of the American Industrial Hygiene Association.
Article II—Purpose
The purpose of the Local Section shall
be to promote the purposes of the American Industrial Hygiene Association (AIHA),
as set forth in its Articles of Incorporation, within the geographic boundaries
of St. Lawrence, Jefferson, Lewis, Oswego, Oneida, Onondaga, Cayuga, Cortland,
Madison, Chenango, Broome, Tioga and Tompkins Counties.
Article III—Membership
Section 1. Any member of AIHA,
residing within the geographic boundaries of the Local Section, may become a
member of the Local Section upon payment of Local dues. Subject to the approval
of the Local Section Executive Committee, any member of AIHA living outside the
geographic boundaries of the Local Section may become a member of the Local
Section. A member of AIHA may be a member of more than one Local Section.
Section 2. On payment of Local
dues and the approval by a two-thirds vote of the Local Section Executive
Committee, any person having a professional interest in industrial hygiene may
become an associate member of the Local Section, entitled to the privileges of
Local Section membership.
Section 3. Additional classes of
membership in the Local Section may be created with approval of the board of
directors of AIHA. Retired membership in the Local Section may be extended to a
member who has retired from the practice of the industrial hygiene profession,
with approval of the Local Section Executive Committee. A Retired member retains
all privileges of a member of the Local Section but will not be assessed Local
dues.
Article IV—Membership Meetings
Section 1. Meetings of the Local
Section shall be held at the time and place designated by the Executive
Committee. One meeting per year will be designated as the annual meeting for
election of Officers.
Section 2. Special meetings
shall be called at the discretion of the President with the approval of the
Executive Committee or in response to the written request of 20 percent of the
members of the Local Section in good standing.
Section 3. Notice of the time
and place of any meeting shall be delivered by email or mail not less than 10
days before the date of the meeting.
Section 4. The presence of 20
percent of the members of the Local Section in good standing shall be required
to constitute a quorum for any meeting.
Article V—Officers
Section 1. The officers of the
Local Section shall consist of the President, President-elect, Secretary, and
Treasurer. Only members of the national AIHA may be elected as officers. No
person shall serve as officer in more than one Local Section at the same time.
An officer need not reside or work in the geographic boundaries of the Local
Section. Officers shall be elected by the members of the Local Section in
November or December of each year, and the Local Section shall give notice of
the names and addresses of the newly elected officers to the Executive director
within 30 days of such election. The officers shall serve a one-year term from
January to December unless a successor is elected and installed at a special
election. The President-elect automatically shall succeed the President in
office upon completion of the President’s term of office.
Section 2. A vacancy in office
because of the death, resignation, or removal of an officer may be filled by the
Executive Committee for the unexpired term. If the vacancy occurs in the office
of President-elect, the member appointed to fill the vacancy shall not
automatically succeed the President, and the President for the following year
shall be elected at the next annual meeting of the Local Section.
Section 3. An officer may resign
by oral tender of resignation at any meeting of the Executive Committee or by
giving written notice thereof to the Executive Committee. Such resignation shall
take effect at the time specified and acceptance of such resignation shall not
be necessary to make it effective.
Section 4. An officer may be
removed, with or without cause, at a meeting expressly called for that purpose,
by a majority vote of the Executive Committee.
Section 5. The President shall
preside at all meetings of the Local Section membership and of the Executive
Committee and shall perform such other duties as may be directed by the
Executive Committee. The President shall appoint a program Committee, nominating
Committee and such other Committees as the Executive Committee may deem
necessary for the orderly function of the Local Section. The President shall
appoint members of the Committees. All Committee appointments shall be for a
one-year term. The President shall be an ex-officio member of all Committees.
Section 6. The President-elect
automatically shall succeed the President in office upon completion of the
President’s term of office. The President-elect shall perform any duties
delegated by the Executive Committee or assigned by the President.
Section 7. The Treasurer shall
receive, disburse, and be custodian of all funds of the Local Section. All
disbursements shall be made upon authorization of the President. The Treasurer
shall prepare a preliminary annual financial report and submit the accounts of
the Local Section for audit at the last meeting of the Executive Committee prior
to the annual meeting of the Local Section. The Treasurer shall present a final
annual financial report to the Executive Committee at the October meeting. The
Treasurer shall transmit to his successor in office, all funds and property of
the Local Section.
Section 8. The secretary shall
give notice of all meetings of the Local Section and the Executive Committee;
maintain an accurate list of the members and their membership status; keep a
record of the transaction of business that may come before such meetings; and be
custodian of the records of the Local Section.
Article VI—Committees
Section 1. The Executive
Committee shall consist of the officers of the Local Section and the last two
immediate past Presidents. The Executive Committee shall be responsible for
governance and management of the Local Section and approval of new members. The
President shall serve as chairman of the Executive Committee. The presence of a
majority of the Executive Committee is necessary to constitute a quorum for a
meeting. The act of a majority present at a meeting at which a quorum exists is
the act of the Executive Committee. Each member of the Executive Committee shall
be entitled to one vote. Meetings of the Executive Committee may be called at
the discretion of the President on not less than 5 days notice.
Section 2. The program Committee
shall consist of not less than 3 members. The President-elect shall serve as its
chair. The program Committee shall present a tentative schedule of programs for
the year to the Executive Committee for its approval. On approval of the
Executive Committee, the program Committee will implement arrangements for the
programs and provide the secretary with information to be circulated to the
members of the Local Section.
Section 3. The Nominating
Committee shall consist of 2 members appointed by the President at least 15 days
prior to the October meeting of the Local Section and the immediate past
President who shall serve as its chairman. The nominating Committee shall
nominate persons for officers of the Local Section, and it shall deliver its
nominations for each office in writing to the secretary for circulation with the
notice of the annual meeting. In addition to nominations made by the nominating
Committee, nominations may be received from the members not less than 30 days
prior to the annual meeting.
Article VII—Local Sections Council Representatives
Section 1. The President and
also either the President-elect, Secretary, or Treasurer shall serve as
representatives of the Local Section on the Local Sections Council of AIHA
provided that neither is an officer or director of AIHA, in which event; the
Executive Committee shall appoint another member as such representative.
Section 2. The representatives
of the Local Section shall report at the annual meeting of the Local Sections
Council on the activities of the Local Section and report back to the Local
Section on the actions of the Local Sections Council.
Article VIII—Public Statements
Section 1. The Local Section
shall not issue or publish any public statement that uses any form of the name
of AIHA on a policy or technical issue, other than issues which primarily affect
the Local Section, without prior consent of the board of directors of AIHA.
Section 2. No public statement
on any matter, which purports to represent the opinion of the Local Section,
shall be issued or published, unless that statement has been authorized by the
Executive Committee as expressing the opinion of a majority of the members of
the Local Section.
Article IX—Dues
Section 1. Annual dues for Local
Section membership are payable on the first day of January of each year. The
dues per year shall be set by the Executive Committee and approved in accordance
with the procedure set forth in Article X.
Section 2. Members accepted for
membership between January and June shall pay dues for a full year. Members
accepted for membership between July and December shall pay dues for one-half of
the year.
Section 3. Any member whose dues
are unpaid on March 1 is not in good standing and shall have not vote or have
other privileges of membership in the Local Section. If the dues of any member
are not paid within one year of the date due, the membership of the member in
the Local Section shall be terminated subject to reinstatement as provided in
Section 4.
Section 4. Any member terminated
for nonpayment of dues may be reinstated at any time before the next annual
meeting of the year following termination, by payment of dues in arrears
together with the dues for the current year.
Article X—Elections/ Ballot Decisions
Section 1. Elections: Officers
of the Local Section shall be elected by email or mail ballot of the voting
members of the Local Section distributed not less than 10 days prior to the
annual meeting of the Local Section, and these ballots shall specify a deadline
for return. The President shall promptly report the results of the election to
the Executive Director of AIHA.
Section 2. Ballot Decisions:
The Executive Committee, at any time, may conduct by email or mail ballot, a
referendum of the membership of the Local Section in connection with an issue it
may consider, or action to be taken. Except as provided in Article XI, a
plurality of the email or mail ballots cast in an election of an officer or in a
referendum on an issue under consideration, or action to be taken, shall be
effective to constitute the election: of a person as an officer of the Local
Section or as a decision or act of the Local Section on an issue under
consideration or an action to be taken. In the event of a tie vote in any such
ballot, the tie shall be resolved by vote of the Executive Committee.
Voting may also take place at a meeting,
given 10 days prior notice by email or mail, with the option of returning a vote
by email or mail in place of a vote at attendance of said meeting.
Article XI—Amendments
Section 1. These bylaws may be
amended or new bylaws adopted by a two-thirds vote of the members of the Local
Section who respond to an email or mail ballot conducted in accordance with the
provisions of Article X.
Section 2. Such amended or new
bylaws shall become effective upon approval by the board of directors of
National AIHA.
Submitted by:
___Central New York AIHA__________ Local
Section
on ___1/29/2007___________
Date
by _Holly H. Ioset________
President
Approved by:
American Industrial Hygiene Association
on _______________________
Date
by _______________________
Secretary, AIHA Board of Directors
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