of the American Industrial Hygiene Association
BYLAWS OF THE OHIO VALLEY SECTION
OF THE
AMERICAN INDUSTRIAL HYGIENE ASSOCIATION
REVISED 10/19/2012
By Vote of the Section
ARTICLE I: NAME
The organization shall be known as the Ohio Valley Section of the American Industrial Hygiene Association. Hereinafter, Ohio Valley Section shall be referred to as Local Section and the American Industrial Hygiene Association as AIHA
ARTICLE II: PURPOSE
The purpose of the Local Section shall be to promote the purposes of AIHA, as set forth in its Articles of Incorporation, within the geographic boundaries of Hamilton, Butler, Preble, Montgomery, Warren, Clermont, Brown, Clinton, Green, Highland and Adams counties in Ohio and Campbell, Kenton, Boone and Jefferson counties in Kentucky and Franklin, Dearborn, Ohio, Switzerland, Jefferson, and Ripley Counties in Indiana.
ARTICLE III: MEMBERSHIP
Section 1. Any member of AIHA, residing within the geographic boundaries of the Local Section, may become a Member of the Local Section upon payment of local dues in accordance with Article IX, Dues. Subject to the approval of the Local Section Executive Committee and payment of local dues, any member of AIHA living outside the geographic boundaries of the Local Section may become a Member of the Local Section by giving written notice to the Secretary of the Local Section and the Executive Director of AIHA. A member of AIHA may be a member of more than one local section.
Section 2. On payment of local dues, any person having a professional interest in industrial hygiene may become an associate member of the Local Section, entitled to the privileges of Local Section membership.
Section 3. Additional classes of membership in the Local Section may be created with approval of the Board of Directors of AIHA Emeritus membership in the Local Section may be extended to a member who has retired from the practice of the industrial hygiene profession, with approval of the Local Section Executive Committee. An Emeritus Member retains all privileges of a member of the Local Section but will not be assessed local dues.
Section 4. Upon adoption of these Bylaws, any category of member of the Local Section in good standing shall continue in their current member status upon continued payment of dues.
ARTICLE IV: MEMBERSHIP MEETINGS
Section 1. Meetings of the Local Section shall be held at least three (3) times per fiscal year at a time and place designated by the Executive Committee. The fiscal year for the Local Section shall run from September 1 to August 31. The first regular meeting shall be held prior to November 1.
Section 2. An Annual Meeting, at which newly elected officers are announced, shall be held prior to the Annual Conference of AIHA.
Section 3. Special Meetings shall be called at the discretion of the President, with the approval of the Executive Committee, or by petition to the President signed by 20% of the members of the Local Section in good standing.
Section 4. Notice of the time and place of any meeting shall be delivered by e-mail or mail not less than 10 calendar days before the date of the meeting.
Section 5. The presence of twenty percent (20%) of the members of the local Section in good standing shall be required to constitute a quorum for any meeting.
ARTICLE V: OFFICERS
Section 1. The officers of the Local Section shall consist of the President, President-Elect, Secretary and Treasurer. All officers of the Local Section shall be members of AIHA in good standing. The President and President-Elect shall serve one-year terms. The Secretary and Treasurer shall be elected biennially. One person may hold the offices of Secretary and Treasurer if so elected. No person shall simultaneously serve as an officer in more than one Local Section. An officer need not reside or work in the geographic boundaries of the Local Section. Officers shall be elected prior to the Annual Meeting by e-mail or mail ballot of the voting members pursuant to Article X, section 1, and the Secretary of the Local Section shall give notice of the names and addresses of the newly elected officers to the Executive Director of AIHA within (30) days of such election. Newly elected officers shall be installed at the Annual Meeting. The President-Elect automatically shall succeed the President in office upon completion of the President's term of office. The officers will work with the appropriate Local Section Regional Representative to establish an annual plan for the local section to include activities required to meet the requirement set-forth in the Memorandum of Understanding between AIHA National and the local section (signed September 28, 2012).
Section 2. A vacancy in office because of the death, resignation or removal of an officer may be filled by the Executive Committee for the unexpired term. If the vacancy occurs in the office of President-Elect, the member appointed to fill the vacancy shall not automatically succeed the President, and the President for the following year shall be elected at the next Annual Meeting of the Local Section.
Section 3. An officer may resign by oral tender of resignation at any meeting of the Executive Committee, or by giving written notice thereof to the Executive Committee. Such resignation shall take effect at the time specified and acceptance of such resignation shall not be necessary to make it effective.
Section 4. At a meeting expressly called for the purpose, an officer may be removed with or without cause by a majority vote of the Executive Committee.
Section 5. The President shall preside at the meetings of the Local Section membership and the Executive Committee and shall perform such other duties that may be directed by the Executive Committee. The President should keep in contact with developments in the field of industrial hygiene, guide the Local Section in the formulation of constructive activities and provide an energetic leadership in the activities of the Local Section. The President may appoint a Program Committee, Nominating Committee, Budget Committee and such other committees as the Executive Committee may deem necessary for the orderly function of the Local Section. All committee appointments shall be for a one-year term. The President shall be an ex-officio member of all committees.
Section 6. The President-Elect automatically shall succeed the President in office upon completion of the President's term of office unless he was appointed to fill a vacancy in the office. The President-Elect shall perform any duties delegated by the Executive Committee or assigned by the President.
Section 7. The Treasurer shall receive, disburse and be custodian of all funds of the Local Section. All disbursements shall be made upon authorization of the Executive Committee. The Treasurer shall prepare a preliminary annual financial report and submit the accounts of the Local Section for audit at the last meeting of the Executive Committee prior to the Annual Meeting of the Local Section. The Treasurer shall present, to the Local Section at the Annual Meeting, a final annual financial report. The Executive Committee shall determine the form of presentation for the financial report. After the Annual Meeting of the Local Section, the Treasurer shall transmit to his successor in office all records of funds and property of the Local Section. The Treasurer shall submit a completed AIHA Group Exemption Form by June 30 of every year and submit Form 990 EZ or 990N directly to the IRS.
Section 8. The Secretary shall give notice of all meetings of the Local Section and the Executive Committee; maintain an accurate list of the members and their membership status; share a contact list of local section members to AIHA nationally by June 30, keep a record of the transaction of business that may come before such meetings; and be custodian of the records of the Local Section. The Secretary shall be responsible for correspondence regarding the Local Section.
ARTICLE VI: COMMITTEES
Section 1. The Executive Committee shall consist of the officers of the Local Section, three elective Directors and the immediate Past President. Each elective Director shall serve a three-year term; one of the three Directors shall be elected and installed each year. The Executive Committee shall be responsible for governance and management of the Local Section and approval of new members. The President shall serve as Chairman of the Executive Committee. The presence of a majority of the Executive Committee is necessary to constitute a quorum for a meeting. The act of a majority present at a meeting at which a quorum exists is the act of the Executive Committee. Each member of the Executive Committee shall be entitled to one vote. Meetings of the Executive Committee may be called at the discretion of the President on not less than three (3) days notice.
Section 2. The Program Committee shall consist of not less than two (2) members. The President-Elect shall serve as its chairman. The Program Committee shall present a tentative schedule of programs for the year to the Executive Committee for its approval. On approval of the Executive Committee, the Program Committee will implement arrangements for the programs and provide the Secretary with information to be circulated to the members of the Local Section.
Section 3. The Nominating Committee shall consist of a minimum of (3) members. Members shall be appointed by the President at least sixty (60) days prior to the Annual Meeting of the Local Section. The immediate Past President shall serve as chairman of the Nominating Committee. The Nominating Committee shall nominate at least two persons for each open office of the Local Section and shall deliver its nominations in writing to the Secretary for circulation with the Notice of the Annual Meeting. In addition to nominations made by the Nominating Committee, nominations may be received from members no less than thirty (30) days prior to the Annual Meeting.
Section 4 . The Budget Committee shall consist of a minimum of two (2) members. The Budget Committee shall prepare and submit to the Executive Committee an annual budget. The annual budget must be approved by the Executive Committee prior to the beginning of the fiscal year.
ARTICLE VII: LOCAL SECTIONS COUNCIL REPRESENTATIVES
Section 1. The President and President-Elect shall serve as representatives of the Local Section on the Local Sections Council of AIHA provided that neither is an officer or Director of AIHA If either is an officer or Director of AIHA the President shall appoint an ex-officio Local Section Councilor from the members of the Executive Committee.
Section 2. The representatives of the Local Section shall be prepared to report at the Annual Meeting of the Local Sections Council on the activities of the Local Section and report back to the Local Section on the actions of the Local Sections Council.
ARTICLE VIII: PUBLIC STATEMENTS
Section 1. The Local Section shall not issue or publish any public statement which utilizes any form of the name of AIHA on a policy or technical issue, other than issues which primarily affect the Local Section, without prior consent of the Board of Directors of AIHA.
Section 2. No public statement on any matter, which purports to represent the opinion of the Local Section, shall be issued or published, unless that statement has been authorized by the Executive Committee as expressing the opinion of a majority of the members in good standing of the Local Section. The majority opinion shall be determined by a poll of the membership.
ARTICLE IX: DUES
Section 1. Annual dues for Local Section membership become payable on the first day of September of each year. The dues per year shall be set by the Executive Committee and approved by mail ballot in accordance with the procedure set forth in Article X, Section 2.
Section 2. Persons initially applying for any category of new membership from September I through the end of February shall pay dues for a full year. Persons initially applying for any category of new membership from March 1 through the end of August shall pay dues for one-half of the year.
Section 3. Any current member (all categories of membership) whose dues are unpaid on January 1st of the new dues year shall be terminated subject to reinstatement as provided in Section 4.
Section 4. Any current member (all categories of membership) terminated for nonpayment of dues may be reinstated at any time before the next Annual Meeting of the year following termination, by payment of dues in arrears together with the dues for the current year.
Section 5. The Executive Committee may, by two-thirds vote, lower the dues for a full-time student to a minimum of $ 1.00 per year without changing their status as an Associate Member.
ARTICLE X: E-MAIL or MAIL BALLOT
Section 1. Officers of the Local Section shall be elected by e-mail or mail ballot of the voting members of the Local Section. Ballots shall be distributed not less than thirty (30) days prior to the Annual Meeting. Ballots shall include provisions for write-in candidates and shall specify the deadline for return to the Secretary or designee. The Executive Committee or its designee shall count the ballots. The results shall be reported to the membership at the Annual Meeting.
Section 2. The Executive Committee, at any time may conduct by e-mail or mail ballot, a referendum of the membership of the Local Section in connection with an issue it may consider or action to be taken. Except as provided in Article XI, a plurality of the e-mail or mail ballots cast in an election of an officer or in a referendum on any issue to be considered or action to be taken shall be effective to constitute the election of a person as an officer of the Local Section and as a decision or act of the Local Section with respect to any issue to be considered or any action to be taken. In the event of a tie vote in any such mail ballot, the tie shall be resolved by vote of the Executive Committee.
ARTICLE XI: AMENDMENTS
Section 1. Amendments to these Bylaws may be presented by any category of member in good standing at any regular meeting of the Section or at any special meeting called for that specific purpose. They shall be presented in writing and shall be offered to the membership present at that meeting on motion for consideration and circulation to the membership. A simple majority shall be necessary to pass the motion. Amendments accepted for consideration and circulation shall be printed and circulated with a ballot to all members in good standing.
Section 2. These Bylaws may be amended or new Bylaws adopted by a two-thirds vote of any category of members of the Local Section who respond to a mail or e-mail ballot conducted in accordance with the provisions of Article X.
Section 3. Such amended or new Bylaws shall become effective upon approval by the Board or Directors of AIHA.
Submitted by:
OHIO VALLEY LOCAL SECTION
Lilia Chen, MS, CIH
President
October 19, 2012
Approved by:
AMERICAN INDUSTRIAL HYGIENE ASSOCIATION
Managing Director
BYLAWS REVISED 10/2012