Appendix A: Survey I

ORC Worldwide Industrial Hygiene Program Study

ORC has been awarded a contract by the American Industrial Hygiene Association to conduct a research study to determine the value that the industrial hygiene/occupational hygiene profession (IH) brings to the business world. Currently there are limited data demonstrating the relationship between comprehensive IH programs and improvements in worker health and positive business results. Where such data exist, they are most often focused on employee safety/accident prevention and not the prevention of short-term and long-term illnesses through the improvement of working conditions and process design that IH professionals address. Because of this data gap IH professionals have a difficult task of proving that investments in related staffing and programs can contribute to business value and success.

The greatest asset of ORC is its member companies and their willingness and desire to share information to advance both their individual business interests and the overall profession of occupational safety and health.

For Phase I of the research project ORC is using the attached survey to get a broad measure of the types of IH programs that companies have developed and manage. The survey will gather data on company demographics and IH program elements while seeking to understand what, if any, outcome data have been captured by companies. This survey is designed to learn in broad terms the amount of outcome data that companies have collected and how accessible those data are for use in correlating the relationship between IH program elements and business outcomes.

Companies that have comprehensive IH management systems and robust outcome data will be invited to participate in a more detailed Phase II study which will seek develop a strategy to calculate the value of IH investments. Please note, this survey is solely on IH rather than safety. Therefore, so far as possible, please base your responses on your IH programs and their associated costs and benefits.

ORC asks that you complete the attached IH screening survey by COB January 5, 2007. The data received in Phase I of the study will be summarized, blinded and made available to participants. Also, please indicate on the survey form if your organization would specifically be interested in participating in the Phase II study. Thank you for your willingness to participate in this important project for the industrial hygiene/occupational hygiene profession. Please address any questions you may have to Steve Newell, Dee Woodhull or Scott Madar at 202-293-2980.

Value of Industrial Hygiene/Occupational Hygiene Programs Survey

Note: In completing this survey, we ask you to provide data for your corporation as a whole and for your best site/operation. When selecting a best site, please select a site/operation that is:

  1. One of your best sites/operations in terms of IH-related management systems, compliance, and innovation
  2. Is most likely to have data on employee health status and business outcomes that have been influenced by IH programs

    3. Section I Site Identification, Demographics and Organization

    1. Company:
    2. Contact Name:
    3. Contact Phone Number
    4. Contact E-mail Address
    5. Staffing and Facilities:
      1. Total Number of Global Employees
        1. Total number of Manufacturing/Operations employees
        2. Total number of Sales and/or Service employees
        3. Total number of Corporate or Division staff employees
        4. Total number of R&D employees
      2. Total Number of Global Manufacturing/Operations, Sales Administrative, and R&D Sites
        1. Manufacturing/Operations
        2. Sales and/or Service
        3. Administrative
        4. R&D
    6. Industry Sector:
      1. Company primary NAICS code(s). Please list up to five.
      2. Best IH Program Site NAICS code(s).
    7. Organization:
      1. Number of Industrial Hygienists (Global FTEs)
        1. Corporate                  # Certified
        2. Best IH Program Site                  # Certified

        Note: Certified in the practice of IH in the country they are employed and not necessarily by the ABIH
      2. Industrial Hygiene Reporting Structure – three reporting levels

        Example



      3. Is there a functional or reporting relationship between IH resources at the site level to IH resources at the Corporate level?

        Functional O     Reporting O     Both O

      8. Section II – IH Management Systems and Program Elements

    8. IH Management Systems – Please check off the IH/OH management system elements used by your corporation and by your “best IH program site:”


    9. Does your company engage in any of the following recognized management systems or processes: (please circle all that apply)
      1. Six Sigma
      2. Lean
      3. Malcolm Baldrige Award
      4. ISO 9000
      5. ISO 14001
      6. OHSAS 18001
      7. ANSI Z-10
      8. OSHA VPP
      9. Others (please specify)
    10. IH Program Element Evaluation



    11. Has your company implemented a comprehensive Industrial Hygiene Exposure
      Monitoring Strategy?
    12. Does your company maintain a Health Monitoring System database with the
      following capabilities (yes or no): (Again – what is the definition of a health
      monitoring system?
    13. Is this the Employee Periodic Medical Surveillance Program?) If yes, then does the
      HMS include the following:
      1. Comprehensive health surveillance data on exposed employees Y/N
      2. Comprehensive health surveillance data on all employees Y/N
      3. Comprehensive industrial hygiene exposure data for all employee exposure
        groups Y/N
      4. Linkage to complete employee personal information Y/N
      5. Generation of specific data elements on specific employee groups Y/N
      6. Generation of specific data elements on IH exposure groups Y/N
      7. Generation of specific data elements on medical surveillance outcomes Y/N
    14. Has your company conducted health studies using the Health Monitoring System?
      Y/N
    15. Please describe the metrics that are used to gauge progress in the key IH program areas indicated at your best site and at the corporate level.


      16. Section III – IH Related Cost and Outcome Data

    16. Cost related outcome data. For each statement below, please input the letter corresponding to the appropriate statement
      1. The data exist and are releasable for study with strict confidentiality and
        blinded
      2. Data exist and are not releasable for study, or
      3. The data do not exist

        BEST SITE a, b, or c      CORPORATE a, b, or c

        Annual IH program costs a, b or c a, b or c
        By IH program element
        Workers’ Compensation Loss Data
        Other occupational health related losses – skin diseases, respiratory diseases,
        diseases from toxic exposures, diseases from physical agents
        Non-occupational health-related losses
        Health and environmental remediation costs
        Long-term occupational health liability costs

    17. Health and exposure-related outcome data. For each statement below, please input
      the letter corresponding to the appropriate statement
      1. The data exists and are releasable for study with strict confidentiality and
        blinded, or
      2. The data exist but are not releasable.
      3. The data do not exist

        BEST SITE a, b, or c      CORPORATE a, b, or c

        Employee Exposure Monitoring Data
        Medical surveillance data
        Health monitoring data
        Workplace injury and illness data (OSHA, first aid)
    18. Human Resources Outcome Data and Costs. For each statement below, please input the letter corresponding to the appropriate statement
      1. The data exists and is releasable for study with strict confidentiality and
        blinded, or
      2. The data does not exist but is not releasable for use in the IH value study.
      3. The data does not exist

        BEST SITE a, b, or c      CORPORATE a, b, or c

        Absenteeism Data
        Hiring Costs – Full-time and replacement workers
        Hiring Costs – Part-time and temporary replacement workers
        Business and Financial Metrics – Production & Material Costs
        Business and Financial Metrics – Payroll and labor costs
        Business and Financial Metrics – Cost of poor quality/other
        quality metrics
        Business and Financial Metrics – The value of process
        improvements associated with IH Programs
        Business and Financial Metrics – Productivity improvements
        associated with improving IH processes
        Business and Financial Metrics -

    19. Legal Metrics and Costs

      BEST SITE a, b, or c      CORPORATE a, b, or c
      1. (OSHA) Compliance Citations
      2. Type and Costs of Legal Judgments
      3. Type and Costs of Legal Settlements
      4. IH Related Sarbanes-Oxley disclosures

  3. IH Business Case Analysis
      1. Has your company conducted business case analysis for IH projects and/or
        programs? (Yes or no)
      2. If so, what types of projects/programs were included in the analyses?
      3. What financial metrics were used as part of the analysis?
      4. Was the business case presented to management? (Yes or no)
      5. If so, at what levels (check all that apply)
        1. Board of Directors
        2. Senior Executive management (corporate)
        3. Middle management (business unit)
        4. First-line management (plant or field)
        5. Supervisory
      6. Describe the level of effectiveness of the business case in producing the expected results:

    Section IV Phase II Study Participation

    My company is interested in further participating in Phase II of the Value of the IH Profession Study:
    Yes O     No O

    Interested companies will be contacted by an ORC Consultant by mid-December.

    Thank for your participation in Phase I of the Value of the IH Profession Project.