AIHA's IAC Micro-Grants Subcommittee on Emerging Economy Projects Fund Review Protocol


​The International Affairs Committee’s Emerging Economy Projects Fund has been established to increase understanding and build capacity for occupational hygiene in developing economies around the world. Project proposals will be reviewed by the IAC Micro-Grants Subcommittee, weighed against established criteria, and priority ranked. The subcommittee will weigh available funds budgeted in the current fiscal year against those projects that show the most promise in achieving their stated goals. Final recommendations will be prepared and presented by the CEO to the AIHA Board of Directors for ultimate approval.​

To access a list of AIHA funded charitable organizations over the past several years, click here​.

Purpose​​

The intent of this procedure is to provide transparency and consistency for the review and selection of project and training grant recipients.  

Scope​

The IAC subcommittee is the first step in the grant application process.  The application and screening criteria were developed by volunteer leaders of the IAC and approved by the AIHA Board.  The role of the broader IAC in this process is to assist in promoting the grant program, and where appropriate solicit, educate, and encourage potential recipients to apply.  For each proposal submitted, the IAC subcommittee will be composed of a team of impartial applicant reviewers (target 3 to 7).  Care will be taken to ensure that review team members are not associated with grant applicants or the associated organizations in any meaningful way.  Project/training proposals will be reviewed by the review team, weighed against established criteria, and priority ranked. The team will weigh available funds budgeted in the current fiscal year against those projects that show the most promise in achieving their stated goals. Final recommendations will be prepared and presented by the CEO to the AIHA Board of Directors for ultimate approval.

Procedure

1. Each year AIHA will announce an open call for applications during the late summer.  

2. Interested parties should complete the Emerging Economy Project Fund application form (see bottom of page) online at the AIHA website any time.  During the fall each year, AIHA will announce an open call for applications. 

3. Based on the approved AIHA operating budget (approved by the Board in mid-November), the IAC subcommittee will then be tasked with reviewing all applications received by a specific deadline. Reviewers have an ethical responsibility to disclose any conditions which might affect their impartiality in reviewing a proposal, and if appropriate recuse themselves from the role. Reviewers will be provided the grant submission application, and a review score sheet (Attachment A.), to complete for each project that they are assigned. 

4. Reviewers will complete the grant scoring-sheet with the appropriate score based on their opinions after reading the grant proposal.  Reviewers will use the column headings as guidelines for their scoring.  

5. The IAC subcommittee will then prepare its final recommendations based on scoring and available budgeted funds.  The group will strive to complete all work within 30 days of application receipt for submission to the AIHA executive office, which will then disseminate to the Board for final approval.  Anticipate Board approval to occur during its annual first quarter meeting (late February/early March).

6. Additional guidelines: 

a. There are no defined $ limits per project; however, the AIHA Board prefers that more than one (1) project be considered per year (funding cycle).

b. Funds will be disbursed during the calendar year in which the activities are being conducted.  Projects should be designed on a 12-month cycle and completed within this time (which may not match up against a calendar year timeframe).  For some projects, activities may carry over from one year to the next (within the 12 month timeframe).  

c. All grant recipients are required to provide an update on how the funds are being spend towards the end of a calendar year. Failure to do so in a timely manner may affect the recipient’s ability to be considered for future funding.


Instructions and Online Project/Training Application Form

Applications will be accepted throughout the year and awards made based on available funding. 

Thank you for submitting an International Project/Training Funding proposal for work in developing countries. The following information is required to complete a successful proposal submission:

  • Project contact/ma​nager name and complete contact information

  • Additional project team member names and complete contact information. (limit to two (2)
  • Project manager/team member resumes in a Word or PDF file format
  • List any official sponsorship or support of any AIHA Volunteer Group Committees, Local Sections, Special Interest Groups, and/or other formal AIHA entities

  • A brief project description and justification of how the project maximizes impact for capacity building, increases awareness of occupational hygiene in the subject country, or addresses a specific occupational health/hygiene problem (400-word maximum)
  • A summary project schedule of proposed activities and durations
  • A project budget to incl​ude all relevant associated costs for all team members and activities, and materials, as independent line items

Please note: 

  • Do not start the online submission process until you have all of the required information and time to complete the process. If you do not complete the process​ in one sitting, the system will not save the information and you will have to restart the process from the beginning.

  • To upload Word or PDF file format documents, please use the "choose file" option. 
  • Applications may be submitted at any time.

​​​​​​​​​​* = Required fields.​​​​​

Emerging Economy Project Fund Application

(Indicate name(s) of Local Sections, VGs, SIGs)

Qualifying Criteria

Please verify that the nominee meets each of the following minimum qualifying criteria by indicating YES or NO.

501c3 or other Charitable Organization Status? (not a screening criterion)

Curriculum Vitae or Resume

Attach PDF curriculum vitae or resumes of the project manager and up to two (2) additional team members. See Upload Attachment(s) below.

To Upload Your File:

For your convenience, this form supports multiple file uploads.

  • Use the Choose File button to add files one at a time.
  • If you need to remove a file from the list, click the “X” in front of the file name.
  • When you have successfully added all your files to the queue, continue to complete the application (these files will upload when you complete the entire application).
  • You will see a confirmation message when the upload is complete.

Troubleshooting:

  • Do not use special characters when naming your files for upload, for example, # / : ? \ % $ & < >
  • The easiest method for uploading multiple files is to compress them, for example into a zip file, and upload that compressed folder.
  • Keep your file names simple.
  • If you have difficulties using the upload, please contact Elsa Greer.