Home
  Officers
  Newsletters
  Membership
  Jobs
  Events
Bylaws
  Links
  News
  CM Points
  TeleWeb
  IH Resources
 

Officer's Page

  Minutes

Bylaws

BY-LAWS OF THE FLORIDA SECTION OF THE AMERICAN

INDUSTRIAL HYGIENE ASSOCIATION

Article I - Name

 

The organization shall be known as the Florida Section of the American Industrial Hygiene Association.

 

Article II - Purpose

 

The purpose of the Local Section shall be to promote the American Industrial Hygiene Association (AIHA), as set forth in its Articles of Incorporation, within the boundaries of the State of Florida.

 

Article III - Membership

 

Section 1. Any person with an interest in the goals of the local section can become a member.

 

Section 2. On payment of the local dues, any person having a professional interest in industrial hygiene may become a Member of the Local Section, entitled to the privileges of Local Section Membership. 

 

Section 3. Additional classes of membership in the Local Section may be created with approval of the Board of Directors of AIHA.  Emeritus memberships in the Local Section may be extended to a member who has retired from practice of the industrial hygiene profession, with the approval of the Local Section Executive Committee.  An Emeritus Member retains all privileges of a member of the Local Section but will not be assessed local dues.

 

Article IV - Membership Meetings

 

Section 1. Meetings of the Local Section shall be held at the time and place designated by the Executive Committee.

 

Section 2. Meetings of the Local Section shall be held semi-annually during the spring and fall seasons with the spring meeting being held within 2 months of the Annual Conference of the AIHA.

 

Section 3.  The election of officers shall take place during the spring meeting, which shall be held within 2 months of the Annual Conference of the AIHA.

 

Section 4. Special meetings shall be called at the discretion of the President, with the approval of the Executive Committee, or in response to the written request of twenty percent (20%) of the members of the Local Section in good standing.

 

Section 5. Notice of the time and place of any meeting shall be delivered by mail or e-mail not less than ten (10) days before the date of the meeting.

 

Section 6. The presence of twenty percent (20%) of the members of the Local Section in good standing shall be required to constitute a quorum for any meeting.

 

Article V - Officers and Directors

 

Section 1. The Officers of the Local Section shall consist of President, President-Elect, Past President, Secretary, and Treasurer.  These members will constitute the Local Section Executive Committee. The Directors shall consist of the Director of Professional Relations (Conference Committee), the Director of Professional Development, and the Director of Communications.  All members above will constitute the Board of Directors.  Only members of the AIHA may be elected as Officers or Directors.  No person shall serve as Officer or Director in more than one Local Section at the same time.  An Officer or Director need not reside or work in the geographic boundaries of the Local Section.  Officers and Directors shall be elected by the members of the Local Section in the spring of each year, and the Local Section shall give notice of the names and addresses of the newly elected officers to the Executive Director of the AIHA within thirty (30) days of such election.  The Secretary and Treasurer shall each serve a two-year term, with a maxium of three (3) consecutive terms, and the Directors shall serve a three-year term unless a successor is elected and installed in a special election.  The President shall serve a one-year term.  The President-Elect automatically shall succeed the President in office upon completion of the President's term of office.  The Past President will not be allowed to run for President-Elect the next consecutive year.  The Past President may run for any other Officer or Director position.  If for any reason a candidate for an office can not be found, term limits may be reversed upon approval of the Board of Directors.

 

Section 2. If a vacancy of an office occurs the office may be filled by the Executive Committee for the unexpired term.  If the vacancy occurs in the office of President-Elect, the member appointed to fill the vacancy shall not automatically succeed the President.  The President for the following year shall be elected at the next annual meeting of the Local Section.

 

Section 3. An Officer or Director may resign by oral tender of resignation at any meeting of the Executive Committee or by giving written notice thereof to the Executive Committee.  Such resignation shall take effect at the time specified and acceptance of such resignation shall not be necessary to make it effective.

 

Section 4. An Officer or Director may be removed, with cause, at a meeting expressly called for that purpose, by a majority vote of the Executive Committee.

 

Section 5. The President shall preside at all meetings of the Local Section membership and of the Executive Committee and shall perform such other duties as may be directed by the Executive Committee.  The President shall appoint a Program Committee, Nominating Committee, Membership Committee, and such other committees as the Executive Committee may deem necessary for the orderly function of the Local Section.  The President shall appoint members of the committees.  All committee appointments shall be for a one-year term.  The President shall be an ex-officio member of all committees.

 

Section 6. The President-Elect automatically shall succeed the President in office upon the completion of the President's term of office.  The President-Elect shall be the Chairman of the Membership Committee and shall promote matters of membership.  The President-Elect shall perform any other duties delegated by the Executive Committee or assigned by the President.

 

Section 7. The Secretary shall give notice of all meetings of the Local Section and the Executive Committee, and maintain all meeting minutes for Local Section and the Executive Committee.  The Secretary will coordinate with the Treasurer in communicating with the membership and in helping to maintain orderly membership records.  The Secretary and Treasurer will work with the National Contact for Local Sections.

 

The Secretary shall backup all electronic records of office to protect the information stored in such software.  This backup will be performed regularly (e.g., monthly) or at least twice a year in conjunction with Local Section conferences.  The backup materials shall be copied and shared with the Treasurer.

 

The Secretary shall report to National on Local Section matters when requested.  The Secretary may need to obtain information from other Executive Committee members in order to fulfill this requirement.

 

The Secretary shall at the conclusion of his/her term prepare the minutes and other records of office for transfer to their successor.  The outgoing Secretary will provide training and support to the incoming Secretary to facilitate an orderly transition.  This transition period shall be mutually agreed upon by these parties and the President of the Local Section.

 

Section 8. The Treasurer shall receive, disburse, and be custodian of all funds of the Local Section.  All disbursements shall be made upon authorization of the President.  The Treasurer shall maintain an accurate list of the members and their membership status both paid and unpaid, keep a record of all financial transactions, and be the custodian of the financial records of the Local Section.  The Treasurer and Secretary will work with the National Contact for Local Sections.

 

The Treasurer shall coordinate with the National Contact for Local Sections to provide current paid membership lists as requested and receive these lists from National in order to maintain membership in Florida at the Local Section level.

 

The Treasurer will report to National each June the financial health of the Local Section in accordance with the Local Section Councilís operating manual received from National Headquarters.  The Treasurer shall report to National on other financial matters when requested.  The Treasurer may need to obtain information from other Executive Committee members in order to fulfill this requirement.

 

The Treasurer shall backup all electronic records of office to protect the information stored in such software.  This backup will be performed regularly (e.g., monthly) or at least twice a year in conjunction with Local Section conferences.  The backup materials shall be copied and shared with the Secretary.

 

The Treasurer shall, at the end of his/her term, prepare a preliminary annual financial report and submit the accounts of the Local Section for audit at the last meeting of the Executive Committee at the Annual Meeting of the Local Section.  The Treasurer shall at the conclusion of his/her term prepare the financial records and other records of office for transfer to their successor.  The outgoing Treasurer will provide training and support to the incoming Treasurer to facilitate an orderly transition.  This transition period shall be mutually agreed upon by these parties and the President of the Local Section.

 

Section 9.  The Past President shall be chairman of the Nominating Committee and provide recommendations for Officers and Directors.  The Past President shall receive ballots and disseminate results and report to the Executive Committee.  The Past President shall be Chairman of the Program Committee and provide recommendations for speakers and venues for programs to the Executive Committee.  The Past President shall perform any other duties directed by the Executive Committee or assigned by the President.

 

 

Article VI - Committees

 

Section 1. The Executive Committee shall consist of the officers of the Local Section.  The Executive Committee shall be responsible for governance and management of the Local Section and approval of new members.  The presence of a majority of the Executive Committee is necessary to constitute a quorum for a meeting.  The act of a majority at a meeting at which a quorum exists is the act of the Executive Committee.  Each member of the Executive Committee shall be entitled to one vote.  Meetings of the Executive Committee may be called at the discretion of the President on not less than five (5) days notice.

 

Section 2. The Program Committee shall consist of any local section member appointed by the President and the immediate Past-President who shall serve as its chairman.  The Program Committee shall present a tentative schedule of programs for the year to the Executive Committee for its approval. On approval of the Executive Committee, the Program Committee will implement arrangements for the programs and provide information to be circulated to the Members of the Local Section.

 

Section 3. The Nominating Committee shall consist of any local section member appointed by the President at least thirty (30) days prior to the Annual Meeting of the Local Section and the Immediate Past President who shall serve as its Chairman.  The Nominating Committee shall nominate persons for officers of the Local Section and it shall deliver its nominations for each office in writing to the Secretary for circulation with the Notice of the Annual Meeting.  In addition to nominations made by the Nominating Committee, nominations may be received from the members not less than thirty (30) days prior to the Annual Meeting.

 

Section 4. The Membership Committee shall consist of any local section member appointed by the President at least thirty (30) days prior to the Annual Meeting of the Local Section and the Treasurer, Secretary and the President-Elect who shall serve as its Chairman.  The Membership Committee shall conduct activities which promote new and ongoing membership in the Local Section.  The Membership Committee shall periodically review the list of National members moving into Florida and initiate contact to these and other potential new members.  The Membership Committee shall maintain an up-to-date list of current members, track non-renewals, and report membership status at all meetings of the Membership or the Executive Committee.

 

Section 5. The Director of Professional Relations (Conference Committee) shall be responsible for setting up/coordinating vendors for the section conferences.  The Director of Professional Relations shall perform other duties delegated by the Executive Committee or assigned by the President.

 

Section 6. The Director of Communications shall be responsible for the Local Section Newsletter and submission of Local Section information to the AIHA Journal, Synergist and other publications.

 

Section 7. The Director of Professional Development shall coordinate professional certification activities and assistance and shall coordinate the Speakers Bureau and regional dinner meetings.

 

Article VII - Local Sections Council Representatives

 

Section 1. The President and President-Elect shall serve as representatives of the Local Section to the Local Sections Council of the AIHA provided that neither is an officer or director of AIHA, in which event, the Executive Committee shall appoint another member as such representative.

 

Section 2. The representatives of the Local Section shall report at the annual meeting of the Local Sections Council on the activities of the Local Section and report back to the Local Section on the actions of the Local Sections Council.

 

Article VIII - Public Statements

 

Section 1. The Local Section shall not issue or publish any public statement which utilizes any form of the name of AIHA on a policy or technical issue, other than issues which primarily affect the Local Section, without prior consent of the Board of Directors of the AIHA.

 

Section 2. No public statement on any matter, which purports to represent the opinion of the Local Section, shall be issued or published, unless that statement has been authorized by the Executive Committee as expressing the opinion of a majority of the members of the Local Section.

 

Article IX - Dues

 

Section 1. Annual dues for Local Section membership become payable on the first day of January of each year.  The dues per year shall be set by the Executive Committee and approved in accordance with the procedure set forth in Article X.

 

Section 2.  Full membership dues are required regardless of the month in which the membership application is submitted.

 

Section 3.  Any member whose dues are unpaid on March 1st is not in good standing, and shall have no vote or other privileges of membership in the Local Section.  If the dues of any member are not paid within one year of the date due, the membership of the Member in the Local Section shall be terminated and is subject to reinstatement as provided in Section 4.

 

 

Article X - Ballots

 

Section 1. Officers of the Local Section shall be elected by e-mail and/or U. S. mail ballot of the voting members of the Local Section distributed not less than thirty (30) days prior to the Annual Meeting of the Local Section, which ballots shall specify a deadline for return.  The President shall promptly report the results of the election to the Executive Director of the AIHA.

 

Section 2. The Executive Committee, at any time, may conduct by e-mail and/or U. S. mail ballot, a referendum of the membership of the Local Section in connection with an issue it may consider or action to be taken.  Except as provided in Article IX, a plurality of the mail ballots cast in an election of any officer or in a referendum on any issue to be considered, or action to be taken shall be effective to constitute the election of a person as an officer of the Local Section and as a decision or act of the Local Section with respect to any issue to be considered or any action to be taken.  In the event of a tie vote in any such mail ballot, the tie shall be resolved by vote of the Executive Committee.

 

Article XI - Amendments

 

Section 1. These Bylaws may be amended or new Bylaws adopted by a two-thirds vote of the members of the Local Section who respond to an e-mail or U.S. mail ballot conducted in accordance with the provisions of Article X.

 

Section 2. Such amended Bylaws or new Bylaws shall become effective upon approval by the Board of Directors of the AIHA.

 

Article XII - Reimbursements

 

Section 1. Section officers, directors, conference committee director, and conference planning committee members (as appointed by the Conference Committee Director) will be reimbursed for one-half of the cost of the PDC's/Conference as well as per diem costs, for PDC's and/or Conferences that they attend.

 

Section 2. If the Conference/PDC's are a joint venture with other professional organizations, reimbursement arrangements shall be discussed/approved by all professional organizations participating in the conference.

 

Section 3.  Expenses incurred by Section Officers, Directors, Committee Members or other individuals will be reimbursed if the item is part of an approved budget or approved by the President and one other Executive Committee Member.

 

 

 

Send questions or comments about this web site to flaiha_secretary@yahoo.com.

Last modified: January 15, 2008.