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Education Session Presenter Resources

​Presenter notification letters were emailed in March 2018.  If you are unable to present your session, contact Erin Breece, Program Director, Education; at +1-703-846-0749.

Action Items and Due Dates fo​r Presenters

  • April 20, 2018Login, Review Speaker Agreement, Profile Information, Biography and Upload Photo
  • June 6, 2018 – Review all content on the Presenter Resources section of the IOHA website.
  • July 22, 2018 – If attending the conference, register for IOHA by this date for the Advance Rate.
  • September 24-26, 2018 – Education Session presentation dates

If you have any questions, or need assistance, please contact Erin Breece, Program Director, Education, at 703-846-0749. 

Presentation Requireme​nts and Hardware/Software

You are REQUIRED to bring a copy of your presentation with you on a USB, thumb drive to the room where you will present. 

IOHA/AIHA recommends PowerPoint (PPT) for all presentations. Adobe Acrobat (PDF) and HTML files may also be used. Please be sure to use the IOHA 2018 PowerPoint Template when creating your presentation. Our PowerPoint template is set to 4:3 ratio. If you choose to use your own template please ensure that it is set to this format. Be advised that if you use any other format, it may not fit the screens in our session rooms. 

You are required to use the computers provided on-site by IOHA/AIHA. These are Windows-based PCs equipped with Microsoft PowerPoint (Office 2010) and the latest versions of Adobe Acrobat Reader, Windows Media Player, and Quick Time for Windows. Other presentation programs will not be available.  PowerPoint files created on a Macintosh computer will open successfully on the supplied computer.

Any links to outside websites, such as for audio and video files, should be embedded into the PPT presentations. While wireless Internet will be available, we do not recommend relying on it for any portion of your presentation. Presentation rooms will NOT be hardwired with Internet. If you have video or audio files we recommend bringing back-up of the files on a flash drive, as well as embedding into the PPT file. DO NOT simply link to videos, such as on YouTube or other websites, as we cannot guarantee the Internet connection.

Please see the AV staff on-site to review and test your presentation(s). 

Session Room Set-up and E​quipment

All session rooms will be provided with a standard room set that includes:

  • Head table with seating for up to 4 presenters
  • Laptop
  • Projector
  • Screen (sized appropriately for the room)
  • 2 wireless mics
  • 1 podium mic
  • 1 audience mic on a stand
  • 1 wireless slide advancer (for the computer provided by AV)
  • Theater-style seating for attendees

We cannot provide any additional materials or equipment. No exceptions will be made. 

We want to your presentation to run seamlessly. At the same time, we must follow all rules and regulations of the facility. Please help us by noting:

  • Room sets (head tables, chairs, AV, etc.) and capacities are approved in advance by the facility and the DC Fire Marshal. Room sets, once approved, must remain as indicated on approved floor plans or AIHA will incur change fees. Speakers and moderators agree they will not move any items (other than those brought by the speakers into the rooms) preset by the facility or AIHA.
  • Audiovisual equipment must be provided by AIHA’s exclusive provider. Requests for AV other than that outlined to presenters in advance by AIHA must be paid for by the speaker to AIHA before equipment will be provided. Speakers may not provide audiovisual equipment of any kind in their session rooms, including handheld polling devices.

If you think you will need accommodations to any of the above listed items – for any part of your session – please let AIHA staff know immediately. We are happy to work with you on a solution that will ensure success of your session AND compliance with our contract with the hotel.

Education Session Moderators 

If you are a session moderator, please review/download the on-site duties for your position:

If you have any questions contact Erin Breece, Program Director, Education; at +1-703-846-0749.​​​​​​​​​​​​​​​​​​​​​​​​​​​