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Poster Presenter Resources

​All professional posters (27 in total) will be located in the Expo area in Independence Ballroom on M4. Student posters (24 in total) will be located in the Eastern Market, Gallery Place, and L’Enfant Plaza rooms on M3.

Author Attend​ Times

During your specific Author Attend Time, you are required to stand by your poster and discuss your research with attendees. 

Set-up & Tear-down

  • Professional Posters will be located in the Expo Hall on the M4 level of the Marriott Marquis Hotel. 
  • Student Posters will be located in the Eastern Market, Gallery Place, and L’Enfant Plaza room on the M3 level of the Marriott Marquis Hotel.
  • You will need your name badge to set-up your poster, so stop at registration first. Once you have your badge, you can proceed immediately to the Expo or M3 rooms to set up your poster. 
  • Set-up hours for posters are as follows:
    • Professional Posters –​ Sunday, September 23, 9:00 a.m. – 5:00 p.m. and Monday, September 24, 7:00 a.m. – 8:00 a.m. 
    • Student Posters – Sunday, September 23, 2:00 p.m. – 5:00 p.m. and Monday, September 24, 7:00 a.m. – 8:00 a.m.
  • You will receive an email notification from AIHA prior to the conference indicating the number of your bulletin board in the poster area. Find your bulletin board and hang your poster. DO NOT hang your poster on any board other than the number you are assigned to. If you have any questions about where to hang your poster, please see Erin Breece in the registration desk on-site or email Erin Breece.
  • Tear down hours will be Wednesday, September 26, 2:00 p.m. – 4:30 p.m. Please note, that if you do not dismantle your poster by 4:30 p.m. on Wednesday, your poster will be discarded.
  • Presenters are responsible for the development, shipment, and display of all poster-related materials. AIHA is not responsible for and cannot hold any poster materials on-site.

Poster Specifications ​& Suggestions 

Accepted poster presenters should prepare posters with the following guidelines in mind:

  • The hard copy posters will be displayed on VERTICAL bulletin boards. The interior, usable space of the board measures 114 cm (wide) x 231 cm (tall) (standard 45x91 inches). The recommended dimensions of your poster are 109 cm (wide) by 198 cm (tall) (standard 43 x 78 inches) .
  • There is a FedEx Office Print & Ship Center located in the Marriott Marquis Downtown. For your convenience, you have the option of sending your digital file to the FedEx in advance of the conference. Your poster will be available for pick-up once on-site. To begin your order, click, then the “Start Online Order” in the blue box under Location Details. 
  • Permanent adhesives are prohibited; pushpins will be provided on-site for mounting.
  • Heavy boards or backing should not be used, as they will not adhere to the display panels.
  • Include the names of the authors, your faculty sponsor’s name (if applicable), and the name of your academic institution (if applicable).
  • Your poster should include
    • The title of your accepted proposal
    • Your name, and any other authors or mentors
    • A description of research goals and methods
    • A presentation of results
    • A summary of major conclusions
    • Future directions for the research
    • A short bibliography or list of references
    • Acknowledgments (citing any help received, mentors, or sources of funding)
    • Color logo of your college or university (students only)

Design Con​siderations

  • Use large, uncomplicated fonts. The print should be legible from at least three to four feet away.
  • Convey your information with colorful images and figures.
  • Balance your text and images.
  • Think of reader “gravity” — how the viewer’s eye tends to move from top to bottom and from left to right — and incorporate that flow into your design.
  • Use headings, numbers, white space, or color frames to organize the information.
  • Include an abstract — a concise summary of your work, written in a way that makes the reader want to take the time to study your poster.
  • Engage the reader by including an image, model, or photo in your introduction.
  • Communicate the methods used with a flow chart, figures, or process diagram and a concise description. 
  • Articulate the take away lessons in an understandable manner. While the poster serves as a visual aid while you talk, others may view it when you are not there. 
  • The following template is suggested for your layout:

Example Poster Layout

Example Poster Layout 


Contact Erin Breece, Program Director, Education, via email​ or +1-703-846-0749.​​​​​​​​​​​​​​​​​​​​​​​​​​