Local Section Operations

AIHA Logo Usage and Brand​​ing Guidelines

When using the AIHA log​o, please implement the following:
  • The local section logo and AIHA logo must be used independently. The AIHA logo must stand alone or it can be placed alongside a local section's logo.

  • The AIHA logo must appear on any print, web, or multimedia application in conjunction with the local section's name and/or logo and not as the only visual identity on a particular piece, i.e. the AIHA logo cannot be the only logo on a local section membership application.

  • The AIHA logo colors and/or fonts cannot be changed nor should the logo be redrawn.

  • Individual elements cannot be extracted from the logo, however, the logo can be used without the tagline, "Protecting Worker Health."

  • The logo can be used in black and white or in color.

Amending Local Section Bylaws

Local section bylaws can be amended at any time. Local sections can use the Local Section Model Bylaws as a reference guide to amend their bylaws. Please submit bylaws to AIHA staff. If there are any issues with the revision, the bylaws will be sent back to the local sect​ion. 

Certification Maintenance (CM) Points

For each 12 month of service, Local Section Presidents can claim 1.0 CM point and other Local Section Elected Officers or Directors can claim 0.5 CM points. Points are classified as Category 2.

Create a Local Section Scholarship

The industrial hygiene profession needs a pipeline of highly trained and skilled professionals in order to continue to meet the needs of a global economy. The American Industrial Hygiene Foundation‘s (AIHF) sole purpose is to provide scholarships to the best and the most talented to ensure this critical need is being met. Since its inception in 1982, the AIHF has awarded more than $1,469,776 in scholarship monies to more than 509 students studying Industrial Hygiene or a related discipline. To continue this practice, the Foundation needs the support of AIHA’s Local Sections.
 
Local Sections can do the following to support the Foundation needs:
  1. Contribute to the “AIHA Local Section Endowed Scholarship”
  2. Create a “One Time” Local Section Scholarship for a particular year (requires contributions totaling a minimum of $1,000)
  3. Create a Named Endowed Scholarship (scholarships will be awarded when contributions totaling a minimum of $25,000 have been received)
To learn more about how your local section can donate to the AIHF, please visit the AIHF webpage.  

IRS Filing Requirements

  • Annual Group Exemption Form: Each year, local sections are responsible for submitting their annual group exemption form to AIHA. By submitting a group exemption form, local sections do not need to apply for fed​eral tax exempt status since national AIHA has obtained a group exemption under 501(c)(6).

  • Form 990-N : Local sections must also submit a Form 990-N directly to the IRS. Failure to complete a 990-N for three consecutive years will result in the revocation of a local section's tax exempt status. To reinstate a local sections tax-exempt status (due to the failure of completing Form 990EZ or 990N), local sections must file either Form 1023 or Form 1024; and pay the appropriate user fee. Read more about ​ reinstatement.

 Local Section Annual Action Plan Template

Local Section Officer Roster

Local sections should submit a new officer roster form each year. AIHA recommends sending an updated roster within two weeks of a local section election.  

Liability Insurance

AIHA provides general liability insurance to local sections. The insurance protects against slips and falls or other accidents that may occur at a local section meeting. To request a certificate of insurance copy, please contact the Local Sections Relations Manager.
AIHA also provides insurance to directors and officer​s, in the case they are sued for performing their duties, as they relate to the local section.

Memorandum of Understanding (MOU)

All local sections have signed an MOU with AIHA. The intended purpose of the MOU is to:
  • Clarify how AIHA and local sections can strengthen and benefit each other.

  • Outline uniform expectations for local sections, the Local Sections Council, and AIHA.

  • MOU FAQ / Minimum Requirements of a Local Section

If there are any questions about the Memorandum of Understanding, please contact Thursa La.
 
Minimium Requirements of a Local Section Based on the MOU
  • Establish an Annual Action Plan for the local section. The plan is to include any activities required to meet the requirements set-forth in the MOU as well as other goals your section hopes to work on during the year.
  • Periodically review your existing local section bylaws. If changes need to be made, please make sure they are consistent with the Local Section Model Bylaws .

  • Submit an annual officer roster.

  • Ensure that local section officers (President, Vice-President, Secretary, and Treasurer) are current members in good standing at AIHA.

  • Share a contact list of local section members to AIHA annually, and upon request, to be used to promote AIHA programs, products, and services.

  • Submit a completed Annual Group Exemption Form by June 30 of every year and submit Form 990 EZ or 990-N directly to the IRS.

 Request Speakers for an Upcoming Local Section Meeting

  • Aaron Trippler, Director of Government Affairs for AIHA: Want to know what's happening in Washington with occupational safety and health? Will the administration address OH & S issues? Learn this and more from Aaron Trippler, AIHA's Director of Government Affairs. Email Aaron Trippler to book him as a guest speaker for an upcoming local section meeting.

  • Regional OSHA Representative: As part of the AIHA-OSHA alliance, a regional OSHA representative can present at your local section meeting.  If interested, please contact Todd Briggs, Program Analyst for the AIHA-OSHA alliance activities.

  • Speakers Bureau: Local section leaders can recruit speakers to local section meetings using the Speakers Bureau. Section leaders can use the list to request speakers based on a specific topic area. The list is actively growing and consists of members from various AIHA Volunteer Groups.

Sponsor a Student Local Section 

Lead the way for a new IH community by reaching out to nearby colleges and universities and helping them form student local sections. Local sections are encouraged to sponsor at least one student local section.

Submitting to The Synergist

Local sections are encouraged to submit articles to The Synergist for publication. Articles can be short or long news items, depending on what you want to report. Photos are always a great addition to any story (or can even be submitted alone with caption information). Please note that photos must be of a reproducible quality and need to be sent individually, and not embedded in other files or documents. They need to be in a standard format such as .tif, .jpg or .eps, and created at a resolution of at least 300 dpi or higher to achieve the best quality presentation. As a frame of reference for publication length, a full-page article is 750 words, a half-page item would be 375 words, and quarter-page pieces are 188 words. Any items received by AIHA will run with the author's name(s), which means we need to receive a short biography for all authors to run at the end of the item. This bio contact information needs to include job title and location as well as phone number and e-mail address.​
Sections can also advertise any upcoming local section meetings in The Synergist. All submissions should be sent to the Managing Editor.