Conference Schedule

All education sessions Monday through Wednesday are 60 minutes in length, with 15 minute breaks to allow networking and transition time between programming.

Having sessions of consistent length also makes it easier to evaluate the presentations. Your feedback provides session leaders with the critiques they need to improve their presentation skills and alerts the AIHA conference programming team about what worked well and what could be done better.

Variety of Education Formats

In the Call for Presentations, we encourage people to submit session proposals that create engaging learning environments that actively involve the participants. With so many experienced attendees at AIHce EXP, the learning environment is enriched when the sessions tap into the collective knowledge in the room.

Closing General Session

The conference ends on Wednesday afternoon with a general session guaranteed to spark your thinking and send you home with even more ideas to use in your workplace.

PDCs Before and After

Supplement your learning by attending a Professional Development Course (PDC) either before the conference on Saturday and/or Sunday or after the conference on Thursday. Take a deep dive into a topic to boost your knowledge and skill set.

Call for Proposals and Submission

The Call for PDC and Education Session Proposals opens July 8, 2019, and all proposals, for PDCs and all education sessions, are due September 18, 2019 at 11:59 p.m. Eastern.

Proposals received after this date will not be considered in th​e review process.

How will my proposal be categor​ized?

All proposal types require the submitter to select a primary topic and up to two additional topics. By choosing a topic, the submitter is agreeing that, if selected, the proposal can be grouped with other sessions on that same topic. If the proposal cannot fit into the primary topic track, the Conference Program Committee will use the secondary and tertiary topic choices for potential groupings. This is especially important for case studies and scientific research presentations, which are 20 minutes in length and grouped into one-hour session blocks. Only choose a topic if you are okay with your presentation being included in that topic area track. Pick the topic(s) that most appropriately fit your presentation. If only one or two are appropriate, you are not required to choose a secondary or tertiary topic.

How do I submit a presentation that is long​er than one hour?

The AIHce EXP education sessions are organized into one-hour time blocks. However, it is possible to submit a proposal for a two-hour presentation. To do so, you should submit two proposals with the same title, but identified as Part 1 or Part 2. Each Part can have a maximum of 3 speakers (maximum session total of 6 speakers). The two Parts should have different content and presenters, as the Conference Program Committee maintains the right to accept only of the Parts.

If more than one of my p​roposals is accepted, can my sessions be scheduled the same day?

The sessions at AIHce EXP are arranged according to subject, and every effort is made to avoid overlap of similar topics within a time block. We also try to avoid having the same speaker in two sessions occurring at the same time. Given these constraints and the number of sessions and speakers at AIHce EXP, we’re unable to accommodate individual requests to rearrange the schedule.

How are the scientific resea​rch and case study (20-minute) presentations arranged into sessions?

Scientific research and case study presentations will be organized into groups of three to make 60-minute sessions. The Conference Program Committee will arrange the sessions for the 2020 conference. Many of the Conference Program Committee members are also Volunteer Group members, and collectively, they have expertise in myriad topic areas. Committee members will group the case study and scientific research presentations into sessions based on topic. Each combined session will be given a new title. Volunteer Groups will provide names of Moderators, who will work with the presenters to ensure cohesion between the individual presentations.

How will I be notified of the decis​ion on my proposal?

In November, all presenters and any co-presenters, if applicable, will receive an email from AIHA regarding the status of their proposal and a link back to the Attendee Interactive portal. Speakers should log-in to the Attendee Interactive portal where they will find the decision, as well as comments/feedback from reviewers, if any.

Is there any funding availab​le for speakers?

There is no formal funding process for education session speakers. Speakers are required to pay for their own registration, travel, housing, and other incidental costs.

Volunteer Opportunities and Re​view Process

How can I participate in the session selection for AIHce EXP 2020?

AIHA and the Conference Program Committee will be seeking Volunteer Group members to serve as technical content reviewers for education session and PDC proposals. AIHA will launch a Call for Technical Reviewers on July 1. Volunteer Groups are asked to submit the names of at least four volunteer reviewers by August 12. If no names are received, AIHA will assign the entire committee leadership as reviewers. There is no limit to the number of reviewers a committee can submit, and we encourage more members to participate in reviewing proposals. Technical Reviewers will be asked to rate proposals in their area(s) of expertise and recommend whether to accept or decline the presentation. The review will take place online within a two-week window of time from September 23 – October 4. AIHA staff will provide thorough instruction on the review process. AIHA has a tight timeline and the Conference Program Committee and Continuing Education Committees will be making their selections immediately following the technical review by Volunteer Group members.

How will Moderators be selected? Will the​re be Monitors?

Submitters will be required to submit the name of a session Moderator for the one-hour education session proposals. Please ensure that you notify and work with the person you select. Do not submit someone’s name without notifying him or her. AIHA staff will contact the Volunteer Groups to request Moderators for the combined scientific research/case study sessions. Moderators will be responsible for working with the presenters to ensure a common theme and flow for a cohesive session.

The primary role of the Moderator is to introduce each speaker, keep speakers on time, ensure there is enough time for Q&A, and make any last-minute announcements (such as a presenter cancellation and replacement) and general announcements (such as regarding safety, location of exits, and reminders regarding the session evaluations and distributing materials), if any.

How do I volunteer to be a PDC monitor?

We will have an open call for PDC monitors who, in exchange for their service, will receive a complimentary course registration. The call will open when registration opens (December 2019) and is first-come, first-served. All monitors must be current national members.


Education Sessions, Case Studies, Scientific Research, Student Presentations, and Professional and Student Posters

Contact Kathryn Christoe via email​ or (703) 846-0753.

Professional Development Courses (PDCs)

Contact Erin Breece via email or (703) 846-0749.