Channel Descriptions

AIHA University Body of Knowledge/Framework

Description: Complete set of concepts, terms, and activities that make up a certain professional domain as defined by an academic or professional body. Can be used to share knowledge in a particular area and how an individual is expected to master it to be considered or certified as a practitioner.

Target Audience: OEHS/IH audience

Right for Me? Choose this format if you are looking to create content more in-depth than Fact Sheet, Guidance document or White Paper with specific knowledge and methodologies included in your findings.

Format Outline:

  • Lists the knowledge, skills and abilities required to work in a particular field or industry
  • Serves as the first step in the development of a Registry, certificate, or training program
  • Includes reference list, using APA style, to support content
Book

Description: Distributes academic research and/or professional developmental information.

Target Audience: OEHS/IH audience

Right for Me? Choose this format if you are looking to create content more in-depth than Fact Sheet, Guidance document or White Paper with specific knowledge and methodologies included in your findings.

Format Outline:

  • Page count depends on content and format (is it a guideline, field manual, or college textbook?)
  • Can be presented in PDF or Hardcover form
  • Includes reference list, using APA style, to support content
Fact Sheet

Description: A presentation of data in a format which emphasizes key points concisely, usually using bullet points, headings, and/or tables on a single page. Fact sheets often contain technical data, lists, statistics, educational material, or how-to advice. On occasion, they may be a summary of a longer document. May be presented more graphically as an Infographic.

Target Audience: OEHS/IH or public audience

Right for Me? Choose this format if you are writing on a particular topic to inform a specific audience with high level knowledge of that topic.

Format Outline:

  • 3 pages or less
  • Visually appealing comprising of tables, charts, graphs, and bullet points of supporting facts
  • Summary of most important information; should be brief and concise
  • Cite sources or attributions and where to go for more information
Guidance Document

Description: Written guidelines, or suggested opinions of best practices, which provide non- binding advice in following a prescribed procedure or process. Guidance documents should be viewed only as recommendations unless specific regulatory requirements are cited.

Target Audience: OEHS/IH or public audience

Right for Me? Guidance documents represent the organizations and its members current thinking on a particular subject. Choose this format if you want to document the way activities should be performed to facilitate consistent conformance.

Format Outline:

  • Provides broad advice in following a procedure or process
  • Include a brief purpose statement to clarify the reason for the document, including reference to any directly related document such as the policy or regulation it supports
  • No mandatory statements are to be included in guidelines; these need to be in a policy, procedure, or standard document
  • In some situations, guidelines will be structured best as FAQs or a bulleted list
  • Content may provide more extensive guidance/advice around best practice
  • Reference list, using APA style, to support content
  • May include infographics
Position Statement

Description: A short statement, which reflects the association’s stand on a particular viewpoint or issue pertaining to occupational and environmental health and safety. A position statement may be proposed as an executive summary of a white paper.

Target Audience: OEHS/IH or public audience

Right for Me? Choose this format if you have a stance related to CPAG or AIHA's recently discussed topic

Format Outline:

  • 2 pages or less
  • Rationale to support a position
  • Should be stated as the position of the OEHS professional and not AIHA
White Paper

Description: A persuasive, in-depth report, or essay with an executive summary, supported by scientific research, to educate OEHS professionals on an issue or explain and promote a particular methodology. White papers are meant to help readers understand an issue, solve a problem, or make a decision. A white paper may also include a proposed position statement in the executive summary.

Target Audience: OEHS/IH or public audience

Right for Me? A white paper is a research report or guide that helps solve a problem. White papers are used to educate readers to bring to light a new or different perspective. Choose this format if you want to write a report that reaches the Broad Membership of AIHA.

Format Outline:

  • Include an executive summary summarizing the main points of the document, including any recommendations or crucial data supporting the recommendations
  • Visually appealing with features like diagrams, charts, graphs, examples, case studies, infographics, and tables
  • Reference list, using APA style, to support content

Submission & Approval Process Guidelines for Publications

New content proposals must be reviewed and approved by the Content Portfolio Advisory Group (CPAG) and the AIHA Board of Directors. Position statements, however, do not need to go through CPAG for review and approval.

A part of the approval process includes determining how the proposal aligns with AIHA’s CPAG Content Priorities. Please review the CPAG Content Priorities Summary to see how your proposal can best align with one or more of the priorities.

STEP 1: The proposal is reviewed by AIHA staff, VG leadership, and the VG Board Liaison concurrently.

For bodies of knowledge/frameworks, books, fact sheets, guidance documents, white papers:

STEP 2: Comments are compiled, and an email is sent to members of CPAG to notify them that a proposal is ready for review.

STEP 3A: CPAG members are given approximately 5 Business Days to review the initial proposal and provide preliminary feedback to the Project Leader. The Project Leader is then given approximately 5 Business Days to make modifications to the proposal based on CPAG’s feedback. CPAG has approximately 5 Business Days to score the final proposal. The Project Manager, Technical Initiatives, CPAG Board Liaison and CPAG Chair will make an initial recommendation for a decision.

STEP 3B: The initial recommendation(s) for a decision are sent to the CPAG members. The CPAG group will ‘speak with one voice’ after the decision has been made. The possible decisions are as follows:

  • Overall average score ≥3.5 – the proposal has been approved without further discussion.
  • Overall average score ≤3.5 – the proposal is declined.
*NOTE: For proposals requesting updates to existing content, skip to step 6.

STEP 4: Proposals approved by CPAG are sent to the AIHA Board for review and final decision. If by e-ballot, the Board makes their decision within 5 business days and communicates it to staff. Please note that all e-ballots require 100% unanimous agreement. If this is not achieved, the decision will be discussed at the next scheduled Board meeting.

STEP 5: Once a decision from the Board to either support the CPAG recommendation or not support the CPAG recommendation has been determined, there are several possibilities at this step:

  • AIHA Board approves a project that CPAG has approved - If there is no need for funding requests, then the VG Project Leader may start work. If the proposal is approved and there is a need for funding, then the VG Project Leader will submit funding requests at the time of their annual business plan submission or work with staff to secure funds.
  • AIHA Board approves a project CPAG has not approved - The Project Leader can submit a new proposal that addresses, eliminates, or mitigates the CPAG’s concerns. If there is no need for funding requests, then the VG Project Leader may start work.
  • AIHA Board disapproves a project that CPAG has approved - The Project Leader can submit a new proposal that addresses and eliminates or mitigates the Board’s concerns.

STEP 6: Staff communicates the decision to the Project Leader, Proposal Sponsors, including VG Chair and Vice Chair, CPAG, and any staff who played a role in providing input on the verdict of the proposal.

For position statements:

STEP 2: Comments are compiled and are sent to the AIHA Board for review and final decision. Depending on the complexity of the issue, the Board may decide via e-ballot (generally with a 5-business day timeframe and subject to 100% unanimous agreement) or defer discussion until its next scheduled meeting. If a Board member recuses him/herself, this does not count towards the unanimous consent provision (i.e., if the remaining members are all in accord).

There are several possibilities during this review stage:

  • AIHA Board approves the project.
  • AIHA Board disapproves the project - The Project Leader can submit a new proposal that addresses, eliminates, or mitigates the Board’s concerns.

STEP 3: Staff communicates the decision to the Project Leader, Proposal Sponsors, including VG Chair and Vice Chair, and any staff who played a role in providing input on the verdict of the proposal.

Ready to submit your idea?

Ideas for publications, e-learning, articles, blogs, tool kits, and document translations can be submitted to AIHA using the Content Proposal Form. In-person teachings (i.e., PDCs and sessions at AIHce) are submitted during the annual Call for Proposals that usually occur in June of each year and close in September.

Once a proposal is submitted, an AIHA staff member will review your proposal and may contact you if clarification is needed. Additional steps may be warranted depending on the type of product you are looking to develop.

For publications and webinars, please check out the AIHA University before submitting a proposal to avoid proposing a product that we already offer. You may want to contact us about product viability prior to submitting a proposal as we know our market and can help you focus your proposal.