Presentation at Conference
Description: An opportunity to share data and information via an education session, case study, scientific research, pop-up, or poster at AIHce EXP.
Target Audience: OEHS/IH or public audience
Right for Me? Choose this format if you want to share OEHS information, trends, technology, and best practices with a live and/or virtual audience during the AIHce conference program.
- Case Studies and Scientific Research presentations at AIHce are 30 minutes in length and have a single presenter. If selected, your presentation will be paired with another separate 30-minute presentation, from the other presenters, addressing a similar general topic, to create a single 60-minute session, called a Research Round- up.
- Scientific Research (30 minutes) – These presentations focus on the generation of new knowledge and understanding of basic mechanisms of a physical, chemical, or biological agent. Abstracts and presentations based on this type of research must have a research objective, detailed methods, results, and data-driven conclusions. Scientific research may be conducted in the laboratory, on a sample of subjects, or in a sample of facilities or situations. Scientific research may also include data review and analysis.
- Case Study (30 minutes) – A case study will focus on a problem-solving approach in a specific situation. These presentations should describe applications of knowledge to real-world problems or an actual situation that was investigated or tested. Instructional type abstracts, e.g., describing a new methodology or equipment, should be submitted under this format. Abstracts and presentations based on professional practice must clearly present the situation or problem at issue, the resolution for fixing the problem as well as the results and lessons learned.
- Education Session (60 minutes) – These are sessions addressing topics within OEHS and are delivered in any format from traditional lecture, interactive problem solving, and more. We encourage sessions that involve the participants and create an engaging education experience. Education Session can involve a single presenter or up to a maximum of three presenters.
- Pop-Up Session (25 minutes) – A short and interactive session designed to deliver bitesize, timely, targeted learning. These sessions are held outside of session rooms, in an open area of the convention center. Pop-up sessions can involve a single presenter, or up to a maximum of three presenters.
Professional Poster – OEHS professionals are invited to submit proposals for posters. Publicize your work to conference attendees by creating a poster that summarizes your research and generates discussion and feedback.
Professional Development Course at Conference
Description: Professional Development Courses (PDCs) are held immediately before and after AIHce EXP, usually on Saturday, Sunday, and Thursday. PDCs are live events, that include in-person and sometimes additional virtual attendees. Similar to a workshop, in nature, they can include lecture, discussion, problem solving and/or hands-on exercises.
Target Audience: OEHS/IH audience
Right for Me? Choose this format if you would like to deliver an in-depth, concentrated, formal learning experience designed to broaden knowledge and enhance technical competence.
- A PDC can be a half-day (4 hours), full day (8 hours), or two days (16 hours) in length, with an unrestricted number of presenters.
Submission & Approval Process Guidelines for Presentations and Professional Development Courses at Conference
Presentations at conference and Professional Development Courses (PDCs) must be submitted during the annual Call for Proposals. The call usually opens in June and closes in September.
Step 1: Submit presentation content via the online submissions system. For specific data collected, visit www.aihceexp.org.
Step 2: Review
Each PDC submission receives a bi-level review. First, a technical reviewer serves as the subject matter expert and reviews submissions to ensure they are scientifically sound, innovative, and relevant to the profession. The technical review process occurs prior to the Continuing Education Committee (CEC) reviews and assists the committee in selecting the final content to be presented as the program for the coming year. For a flowchart of this process, click here.
Technical Review questions include:
- Is the topic relevant to OEHS (Yes/No)?
- Is the topic: New/Emerging, Core/Foundational, Waning (Rated on a 1-5 scale)
- The proposal has a sound technical basis (Rated on a 1-5 scale)
- Course description is clear and concise (Rated on a 1-5 scale)
- Learning Outcomes are appropriate for level (Rated on a 1-5 scale)
- Outline describes the content appropriate for selected course level (introductory, intermediate, advanced) (Rated on a 1-5 scale)
- Recommendation (Should the CEC accept or reject the proposal)
- Comments (Open text box)
How does the CEC review PDCs?
Each proposal is evaluated by at least two members of the CEC to assure that it is relevant to the profession, titled properly, and meets its stated objectives. Course outline and teaching methods are critiqued, and presenter credentials/biographies are reviewed.
The Committee then considers all proposals and their ratings to ensure topical balance within the program, educational needs expressed by member surveys, and AIHA’s strategic goals.
For courses previously conducted, student evaluations are the major factor in the review.
How are PDCs selected?
- Wide range of topics representing field of IH
- 40% introductory, 50% intermediate, and 10% advanced
- 75% full-day, 15% half-day, 10% two-day
- One PDC addressing each of the CPAG content priorities
- At least 25% new courses each year
Top 5 courses from the previous year (based on ratings and attendance) automatically accepted
Final selections are limited by the number of rooms available to us at the convention center
Why would the committee not accept a PDC proposal?
Many more proposals are submitted than can be accommodated at AIHce EXP. There are several reasons for not selecting a particular course including:
- relevance to the members
- accuracy of technical information presented
- previous student evaluations
- overabundance of course offerings in one area
- content similar to another course
- need for course rotation
- lack of interest by the members at large
How does the Conference Program Committee review and select proposals for the education program?
AIHce EXP review is bi-level. First, technical reviewers (selected from an open call for volunteers within the AIHA membership) serve as the subject matter experts. They review submissions to ensure they are scientifically sound, innovative, and relevant to the profession. There is no cap on the number of reviewers, but each proposal will have at least two technical reviewers evaluating content. The technical review process occurs prior to the Conference Program Committee (CPC) review and assists the CPC in selecting the final content to be presented on the education program. In addition to scores and feedback from technical reviewers, the CPC also utilizes ratings from previous conferences to inform the selection process. Finally, data from AIHA surveys helps to identify content priorities and needs for the current year’s conference. The review process is blind and speaker information is not shared.
The reviewers review all proposals to ensure a balance of topics. Tracks are identified based on accepted proposals. If there are content gaps, the Conference Program Committee may choose to reach out to specific members or committees for curated presentations. Where there are major shifts in current events, such as with the COVID-19 pandemic response in 2020, sessions may be added outside of the official review process. The merit of these sessions will be determined by the CPC on a case by case basis.
Technical Review questions include:
- This presentation will be of interest to the AIHce audience (Rated on a 1-5 scale)
- The content of this session is current and relevant to OHS professionals (Rated on a 1-5 scale)
- This proposal is clear, well-organized, and well-written (Rated on a 1-5 scale)
- This presentation should be accepted for AIHce EXP (Rated on a 1-5 scale)
Why would the committee not accept a proposal?
Many more proposals are submitted than can be accommodated at the AIHce EXP in any given year, therefore the Conference Program Committee must be selective when choosing content to offer, given limited space at the convention center. Some reasons proposals are not accepted include:
- Poor writing, inaccurate technical information, or a lack significant data findings. To be eligible for presentation, there should be at least some preliminary data findings that attendees would find relevant and useful in their daily work.
- Lack of audience appeal and relevance to the profession. While worthwhile, some topics may be better suited to a webinar or magazine article than a session at conference.
- Too many proposals in any given topic area. The CPC will select the proposal with the highest scores or that touches on different aspects of the same issue to ensure there is a good balance of information and viewpoints represented at the conference. The CPC also reviews content to ensure that it aligns with the educational needs expressed by members as well as AIHA’s strategic goals.
Step 3: Selection committees hold a virtual meeting and make final program selections.
Step 4: Staff schedules sessions and sends out accept/decline notifications to submitters.
Step 5: Accepted sessions/PDCs are presented in-person/virtually at AIHce EXP.
Ready to submit your idea?
Ideas for publications, e-learning, articles, blogs, tool kits, and document translations can be submitted to AIHA using the Content Proposal Form. In-person teachings (i.e., PDCs and sessions at AIHce) are submitted during the annual Call for Proposals that usually occur in June of each year and close in September.
Once a proposal is submitted, an AIHA staff member will review your proposal and may contact you if clarification is needed. Additional steps may be warranted depending on the type of product you are looking to develop.
For publications and webinars, please check out the AIHA University before submitting a proposal to avoid proposing a product that we already offer. You may want to contact us about product viability prior to submitting a proposal as we know our market and can help you focus your proposal.